Office Assistant

At BSBC Management Services, our mission is to “Consistently Create Encore Experiences that Enrich Lives One Person at a Time.” We are seeking a detail-oriented and proactive Office Assistant to join our team and help us deliver on this promise.

The Office Assistant plays a vital role in supporting payroll processing, HR and accounting operations, general office administration, and digital workflow management. This position is essential for maintaining operational efficiency, ensuring compliance, and providing direct support to both HR and accounting teams.

• Complete initial review of payroll files and timecards for accuracy on a bi-weekly schedule.
• Collaborate with location management teams to resolve payroll discrepancies.
• Upload payroll files, extract error reports, and process payroll adjustments.
• Provide support for HR policies, HCM platform changes, I-9/E-Verify, and unemployment claims.
• Sort and input bills/invoices; provide end-of-month support to the accounting team.
• Collect, sort, and distribute mail; manage basic HR and payroll inquiries.
• Scan, upload, and forward documents as needed (garnishments, RFIs, banking).
• Assist with office organization, errands, and preparation of orientation guides and gift baskets.
• Manage interview voicemail inbox and candidate communications.
• Process food handler completions and update records in SharePoint.
• Administer employee meal codes and address marketing, catering, and feedback inquiries.
• Perform other related duties and special projects as assigned.

• Background in payroll/accounting processing preferred.
• Strong data entry and analysis skills.
• Ability to assess and prioritize multiple tasks and demands.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, One Drive, SharePoint, Paycor, and digital communication tools.
• Ability to work all assigned hours (30 hours per week; varies).

• Office environment; work with a computer and office equipment.
• May require standing, walking, or sitting for prolonged periods.

• Be part of a team that values operational excellence and enriching the lives of employees and customers.
• Gain hands-on experience in HR, payroll, and accounting support.