Sales Coordinator

Job Overview

Our Sales Coordinator is vital to ensuring our small company maintains excellent communication with clients, builds trust with future clients, writes timely proposals and estimates our projects thoroughly. You collaborate with the Sales Manager to write all of our client proposals and do the estimations for our projects. You assist in the generation of our leads list, get in touch with new clients from our leads list, and you act as an excellent resource for our clients - representing All Kinds as a company with either the answers or the ability to find them.

This person is extremely organized, detail-oriented, and has knowledge of the art and construction industry. This position works directly with our team to review, budget, and assess new projects and ensure great communication so that all of the team’s expertise is represented in the proposal as detailed and accurate as possible.

You will be helping to ensure we have the projects queued up to keep our shop humming!

Every project through our door is unique, so our team is adaptable, flexible, and enjoys the challenge of a big learning curve - whether it’s new designs, new materials, new skills, or new methods, we LOVE figuring it out!

• 2-3 years of experience in estimation of artful project builds (labor hours + materials needed)
• 2-3 years of sales experience preferred
• Proficient with Google Drive (Sheets + Slides + Docs) and Gmail
• Proficient with Hubspot, social media (Instagram, Linked In etc)
• Basic knowledge of building techniques, structural acumen (when will a structural engineer be needed?) and making dimensional art
• Extremely organized, detail-focused, and excellent time management skills
• Excellent people and communication skills, both written + verbal
• Able to juggle several projects at one time
• Able to fulfill and keep track of deadlines. Our proposals always go out on time.
• Ability to maintain communication with the client and vendors in a warm and professional manner.
• Comfortable speaking in person, on the phone and on camera virtually.
• Experience in brand + storytelling.

• Assist with project estimation
• Assist with proposal development
• Assist with leads list of prospective clients
• Send capabilities deck to prospective clients
• Maintain Hubspot information for all new leads and existing clients
• Assist in writing proposals
• Assist with regular client check ins
• Assist Sales Manager with scheduling photography
• Assist Sales Manager with updating our website
• Do in office presentations for our clients throughout Chicagoland
• Post our work to social media (Instagram + Linked In)
• Attend networking events as necessary
• Put together in in‑studio networking events
• Assist in tracking department metrics on the sales + marketing scorecard
• Assist in writing and sending our quarterly newsletter using Flodesk
• Assist in writing copy for sales and marketing documents such as needed

• Integrity:
  All Kinds has grown by making promises to clients + employees and going to lengths to keep them. It is an integral part of who we are and why people trust us. This core value sits hand in hand with the other core values - if a mistake is made, we communicate directly about it and proactively fix it in a resourceful manner.
  
  Keeping promises is more about building relationships of trust and respect, than being 100% perfect. We keep promises to our clients, to our employees, and each other. That is how we build rapport and solid relationships.
• Proactive:
  We care. We want to make the future better than the past. We are mindful of improving our team's experience, our processes, our abilities and our clients’ experiences. We show we care by taking action when we see something needs attention. We take time to think through potential hurdles and do our best to address them - which gives our team and our clients a better experience.
  
  We don’t wait until the well is dry to find water
• Humility:
  We work hard to create a space to learn - where we approach problem solving with curiosity and honesty. We own up to mistakes so we can quickly recover from them and get help from our team to do so. Having humility helps us operate better as a…