Elementary Building Administrative Assistant; McIntire

Elementary Building Administrative Assistant (McIntire)

Fulton School District 58 / McIntire Elementary School – Fulton, Missouri. Open in Google Maps

This job is also posted in Fulton School District 58

Job : 5555842

Final date to receive applications: Posted until filled

Posted: Feb 25, 2026 6:00 AM (UTC)

Starting Date: Mar 23, 2026

Purpose Statement

The job of Administrative Assistant is done for the purpose/s of providing administrative and secretarial support to assigned school site administrators; monitoring assigned activities; and providing information, recommendations, and/or direction as requested by the assigned administrator.

This job reports to the Principal.

• Answers telephones and security buzzer system when needed for the purpose of screening calls, transferring calls, responding to inquiries, and/or taking messages, and providing security for the front door.
• Collects payments and prepares deposits for a variety of events (e.g., fines, fees, and fundraisers) for the purpose of completing transactions and/or securing funds.
• Compiles data from a variety of sources (e.g., work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of complying with financial, legal, and/or administrative requirements.
• Coordinates a variety of projects, functions, and/or program components (e.g., meetings, field trips, building usage requests, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Dispenses first aid (e.g., band-aid, ice pack, etc.) to students under the direction of a healthcare professional for the purpose of providing emergency and necessary care in compliance with established guidelines.
• Maintains manual and electronic document files and records (e.g., emergency information, facility use, time sheets, work orders, expense reimbursements, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors students referred for illness or disciplinary action for the purpose of ensuring their safety and welfare to ensure a safe office environment.
• Participates in a variety of meetings, workshops, and/or training to provide or receive information, record minutes, and support attendee needs.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Presents information on administrative procedures (e.g., department/program policies, submission procedures, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel.
• Processes documents and materials (e.g., time sheets, work orders, requisitions, budget transfers, debtors' list, core data discipline reports, discipline letters to parents, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Procures supplies and materials for the purpose of maintaining the availability of required items.
• Responds to a variety of inquiries from a variety of internal and external parties (e.g., staff, parents, students, public agencies, etc.) for the purpose of providing information or direction and/or facilitating communication among parties.
• Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Skills are required to perform multiple tasks, and occasionally upgrading skills is needed to meet changing job conditions. Specific skill‑based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment, including utilizing pertinent software applications; planning and managing projects; and preparing and maintaining accurate records.

Knowledge is required to perform basic math, including calculations using fractions, percents, and/or…