Administrative Support Coordinator

Position: Administrative Support Coordinator I
Under general supervision, the Administrative Support Coordinator I independently provides a full range of administrative, financial, technical and support services for the Department of Special Education and the Department of Literacy and Reading Education which serves approximately three hundred students in the master's degree, Preliminary Special Education Credentials and Advanced Reading Credential programs. The Administrative Support Coordinator I is responsible for the coordination, room reservation and event planning of department meetings, professional development events, retreats, and other special projects.

Serves as office lead and oversees hiring, training and development of student assistants working in the department. Responds to problems and needs of students and faculty which may require confidentiality and research, interpreting, and resolving problems based on knowledge of university policies and procedures. Oversees department resources including general office supply inventory, purchases, and technology services. Researches information, compiles data and prepares reports for department needs.

Plans and coordinates schedule of classes, room assignments, textbook orders, and space utilization between other college departments. Assists chair in preparing reports for dean's office, Vice President of Academic Affairs (VPAA), state and national credentialing agencies, and the Chancellor's Office. Maintains budget for several accounts and associated procurement cards, reconciles monthly OE&E budget, and sets up and processes supervisor mileage reimbursements.

Maintains contact with offices across campus such as Travel, Procurement, the Bookstore and Scheduling. Verifies and inputs changes for each editing cycle of the schedule and prepares required reports for university scheduling office. Generates and maintains records of part-time faculty including entitlements, contracts, and faculty separations. Updates the department website, oversees the department social media, and serves as the Department Information Technology Coordinator (DITC).

Other duties as assigned.

Inclusive Leadership Statement

All College of Education students leave with a perspective that recognizes, acknowledges, and respects the knowledge and strengths all students bring from their communities (e.g., cultural, ethnic, disability, and linguistic). This perspective is known as Just Equitable and Inclusive Education (JEIE) and is evident in all our programs. College of Education students use this perspective to make community-based assets an integral component of curricular and pedagogical development.

In this way, our graduates learn to value and draw upon students' backgrounds not only to support them in developing skills leading to success in the broader society, but also as a mechanism to transform our communities. We believe that all faculty and staff who work for the college must share these same commitments.

(Use the "Apply for this Job" box below). to learn more about Just, Equitable and Inclusive Education (JEIE) principles. It is required that you provide a JEIE statement Your application will be considered incomplete without this requirement.

After viewing the video and reading our JEIE statement, please share how JEIE principles have informed or will inform your work in a professional setting.

* What do justice, equity and inclusion mean to you?

* A description of your experience working with a wide range of people.

* A description of how issues of justice, equity and/or inclusion have impacted you personally or professionally.

Essential Qualifications

High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects.

Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may…