Special Projects Coordinator

Professor/Director/Drone Pilot/Author/FAAST Drone Pro/Photographer/Master Thermographer Special Projects Coordinator (One-Year Contract)

Department:
Technology & Engineering Division – Fullerton Drone Lab, Fullerton College

Fullerton College Drone Technology Department is seeking a highly organized and mission-driven Program Coordinator to support the implementation of the Autonomous Systems Technician Training Hub, a California Jobs First Catalyst–funded workforce development initiative.

The Program Coordinator is responsible for directing, coordinating, and ensuring the timely progress of the proposed project. Working closely with the Program Lead/Project Director, this position ensures that the project vision, activities, and outcomes remain aligned with approved goals, deliverables, timelines, and reporting requirements.

This role plays a critical coordination function across industry partners, faculty, evaluators, fiscal staff, and community stakeholders, with particular emphasis on documentation, evaluation support, record-keeping, and compliance.

• Coordinate day-to-day activities of the Autonomous Systems Technician Training Hub to ensure milestones and deliverables are met on schedule.
• Support the Program Lead in maintaining alignment between project activities, grant objectives, and workforce outcomes.
• Track implementation progress across curriculum development, industry engagement, outreach, and program launch activities.
• Assist with scheduling and coordination of meetings, trainings, site visits, and events (including BILT meetings and employer engagement activities).
• Coordinate with internal and external evaluators to support data collection, tracking, and reporting requirements.
• Maintain accurate project records, including attendance logs, partner engagement documentation, curriculum artifacts, and workforce metrics.
• Assist in compiling quarterly and final performance reports for funders and institutional leadership.
• Ensure documentation supports equity, workforce, and outcomes reporting requirements outlined in the grant.

• Serve as a liaison between the Program Lead, faculty, industry partners, workforce agencies, and college departments.
• Support coordination with industry partners involved in internships, apprenticeships, and work-based learning.
• Assist with communication and follow-up related to MOUs, letters of commitment, and partner participation.

• Support fiscal and administrative processes in coordination with the college’s grants and fiscal offices.
• Assist with tracking allowable activities and expenditures relative to project timelines (budget oversight remains with fiscal agent).
• Ensure compliance with institutional, district, and grant requirements.

• Bachelor’s degree from an accredited institution OR equivalent combination of education and relevant experience.
• Demonstrated experience coordinating programs, projects, or initiatives—preferably in education, workforce development, or technical training environments.
• Strong organizational skills with the ability to manage multiple tasks, timelines, and stakeholders simultaneously.
• Experience with data tracking, documentation, and record-keeping for grants or funded projects.
• Excellent written and verbal communication skills.
• Proficiency with common productivity tools (Microsoft Office, Google Workspace, spreadsheets, shared drives, project trackers).

• Experience working with grant‑funded workforce or CTE programs.
• Familiarity with industry partnerships, apprenticeships, or work‑based learning models.
• Experience supporting evaluation or reporting for state or federal grants.
• Knowledge of or interest in autonomous systems, advanced manufacturing, aerospace, robotics, or related technical fields.
• Experience working in or with community colleges or public education institutions.
• Demonstrated commitment to equity, access, and workforce pathways for underrepresented populations.

• 20 hours per week (0.50 FTE)
• $45.00 per hour
• Schedule may be flexible, with some evening or event hours as needed.
• Position is grant‑funded and limited to one year, contingent upon continued project funding and satisfactory performance.

Reports To:

Dean, Technology & Engineering Division and the Program Lead / Project Director for the Autonomous Systems Technician Training Hub.

Work Location:

Fullerton College (Fullerton, California) with regional travel as needed.