Administrative Support Coordinator

Position: Administrative Support Coordinator I
The Administrative Support Coordinator I provides comprehensive administrative, operational, and coordination support for the Financial Services operational units. This position plays a central role in supporting front office operations, coordinating departmental workflows, and assisting leadership and operational units in a fast-paced, deadline-driven environment. The Administrative Support Coordinator I works both independently and collaboratively to ensure accuracy, compliance with policies and procedures, effective communication, and efficient departmental operations.

The position supports daily departmental functions by coordinating office logistics, processing mail and documentation, and generating reports. Administers key operational workflows, including distributing Accounts Payable and payroll checks and procurement cards, assisting with timekeeping and leave management, and supporting employee on-boarding. Additional responsibilities include serving as the Department IT Coordinator, managing office supply inventories, assisting with recruitment processes, and providing general clerical support across all Financial Services units.

With a focus on accuracy, customer service, and operational efficiency, this role ensures consistent support for departmental activities. Maintains a professional, positive demeanor while providing high-level customer service to the campus community. The Administrative Support Coordinator I provides support for special projects, departmental initiatives, and events. Performs other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects.

Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Prior experience working within the California State University (CSU) system, particularly in a financial services or business office environment.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Benefits at a Glance

* An array of health plans that include prescription drug coverage

* Dental and Vision coverage

* Income protection benefits including life insurance and disability

* Retirement plan through CalPERS

* Tuition waiver for employees and dependents if eligible

* Flex Cash (in lieu of health and dental)

* Employee Assistance Programs

* 15 paid holidays

See our CSUF Benefits website for additional information.

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified…