Program Office Assistant

Overview

Description

Position Summary:

Responsible for a variety of duties including, but not limited to, document production, file and record maintenance, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering office supplies and processing work orders. Monday - Friday 8:30am - 5:00pm

Pay Range: $16.95 - $21.19 per hour

• Maintain office calendar to coordinate workflow and meetings.
• Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing Mailing, filing, answering phones, and data input.
• Prepare agendas and schedule staff meetings as well as compile, transcribe and distribute minutes of meetings.
• May complete tasks in the community with personal automobile including deliveries and pick up.
• Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.
• Assists with additional duties and tasks that arise based on agency and program needs.

Must be able to operate standard office equipment and be computer literate. Applicant should possess excellent verbal, written, analytical and problem-solving skills. Must be able to communicate effectively and follow both oral and written instructions.

Must have and maintain a working vehicle a valid, unrestricted California driver’s license and current vehicle insurance. Bilingual Spanish proficiency will result in additional stipend added to base pay.

• Must successfully clear DOJ and FBI background checks and receive ORR clearance prior to providing child-facing services.
• Must be at least 21 years of age.
• Valid, unrestricted California driver’s license and current vehicle insurance.
• BLS/CPR for Healthcare Providers is required.
• Blood Withdrawal Certificate from a California BVNPT-approved provider within sixty (60) days of hire.
• Proof of immunity to vaccine-preventable diseases (Varicella, MMR, Tdap, TB, Influenza).
• Experience and knowledge in pediatric vaccine schedules and safe vaccine administration.
• Completion of all required ORR trainings, including Employee Misconduct Acknowledgment, Code of Conduct, and Sexual Abuse and Harassment Prevention.