University Honors Support Coordinator; Administrative Support Coordinator

Overview

Job Title:

University Honors Support Coordinator

Classification:
Administrative Support Coordinator I

Auto Req Id : 554373

Department:
University Honors Program

Division:
Vice President, Academic Affairs

Salary Range:
Classification Range $4,047 - $5,896 per month (Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,381 per month)

Appointment Type:
Ongoing

Time Base:
Full Time

Work Schedule:

Monday – Friday, 8:00 AM – 5:00 PM

Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and serves more than 43,000 students. The university supports student success through innovative, high-impact educational experiences and robust professional development for staff, faculty, and administrators. The Titan Community provides access to campus resources and experiences, including the Grand Central Art Center, Arboretum and Botanical Garden, Clayes Performing Arts Center, Titan Athletics, Titan Recreation Center, and Employee Wellness Program.

Cal State Fullerton seeks candidates to join as the University Honors Program, an academic unit under Student Academic Support. The University Honors Program pursues inclusive excellence and extends knowledge beyond the university boundaries, hosting a community of scholars. The University honors support coordinator role emphasizes ethics, inclusivity, openness, flexibility, integrity, and kindness.

The University Honors Program is seeking an exceptional individual to join as the University Honors Support Coordinator (Administrative Support Coordinator I). Under general supervision, the coordinator will support day-to-day operations of the honors program office and student center, assist with calendar and student communications, provide front-line support, guide student assistants, and coordinate their schedules and time reporting. Additional responsibilities include faculty recruitment support, SOQ processing, honors student coding and registration permits, class schedule entry assistance, and logistical support for events and meetings.

The role also includes travel, purchasing, supplies tracking, and IT coordination liaison tasks (central IT, service orders, email accounts, etc.). The candidate must be able to multi-task and meet internal and external deadlines and troubleshoot administrative problems as needed.

Under general direction, the coordinator provides general office support to students, faculty, staff, and community members. They plan, initiate, execute, and coordinate projects, activities, and events with accountability for results. They maintain files, process documents, gather data, and solve problems for work unit customers and staff. They use customer service and problem-solving skills to respond via email, telephone, and in person.

They use office technology and software packages to complete assignments, coordinate and schedule meetings and events, interpret policies, and work with individuals at all levels of the organization. Other duties as assigned.

• Coordinate day-to-day operations of the University Honors Program office and student center.
• Assist the Director with calendar management and student communications; provide front-line support.
• Guide and schedule student assistants and manage time reporting.
• Support faculty recruitment and the semester appointment process.
• Support the Student Opinion Questionnaire (SOQ) faculty process.
• Code Honors students and issue registration permits for Honors course sections and assigned mentors.
• Assist with class schedule entry and coordinate event and meeting logistics.
• Assist with travel, purchasing, supplies tracking, and department IT coordination (liaison with central IT; service orders; email account setup or updates).
• Manage multiple tasks and respond to deadlines; troubleshoot administrative problems and inquiries.

• Essential:
  High School diploma or equivalent with four years of progressively responsible general office/clerical experience.
• Thorough knowledge of applicable university infrastructure, policies, and procedures; strong command of English grammar, punctuation, and…