Administrative Office Assistant; Confidential Office Support

Administrative Office Assistant (Confidential Office Support I)

Classification: Confidential Office Support I

Department: President's Office

Salary Range: $3,494 - $4,000 per month

Appointment Type: Ongoing

Time Base: Full Time

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the university serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative, high‑impact educational experiences and robust support programs.

Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development. As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences—including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.

It is an exciting time to join Cal State Fullerton as we are a in‑demand comprehensive university that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the university's mission and core values.

We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

Serving over 40,000 students, many of whom are the first in their family to attend college, California State University, Fullerton is one of the most transformative universities in the state. There is an opportunity to grow a career. The university is searching for a member of staff who is diplomatic, proactive and possesses excellent communication skills to join the President's Office as an Administrative Office Assistant (Confidential Office Support I).

The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

• Provide essential clerical and administrative support to the President's Office under general supervision.
• Serve as the initial point of contact for visitors and callers, screening phone calls and directing them to appropriate resources.
• Draft routine and confidential correspondence and maintain confidential records with a high degree of discretion.
• Support physical and digital filing systems, handle sensitive mail, and assist with various office functions such as record keeping and scheduling.
• Interpret and apply campus‑wide and system‑wide operating policies and procedures.
• Make reservations and schedule use of the President's Office conference room, and prepare and maintain meeting spaces.
• Support events, hospitality, and purchasing activities; act as a delegate reconciling procurement cards and supporting travel.
• Perform other duties as assigned while maintaining confidentiality and providing exemplary administrative support.

• Bachelor's degree from an accredited four‑year college or university or professional training program directly related to the position, or a combination of education and experience that demonstrates the ability to perform the essential functions of the position.
• Basic foundation of knowledge in principles of organization, administration and management; ability to analyze problems, work independently, communicate effectively, and write clear, concise reports.
• Ability to perform duties with a high degree of confidentiality and professionalism.
• Completion of a satisfactory background check, including a criminal records check; conditional offer may be…