Administrative Support Coordinator

Apply now –
Job no: 554242 –
Work type: Staff –
Location: Fullerton –
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Job Title: Administrative Support Coordinator I
Classification: Staff
Auto Req Id : 554242
Department: Educational Leadership
Division: Vice President, Academic Affairs
Appointment Type: Ongoing
Time Base: Full Time
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM; occasional early morning, evening and/or weekend hours.

Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and now serves more than 43,000 students. The campus is a leading hub for intellectual and cultural growth and a driving force in regional workforce and economic development. We invest in student success and staff development through robust support programs, training opportunities, and professional development.

Cal State Fullerton’s College of Education, the largest teacher credentialing institution in California, invites a dynamic Administrative Support Coordinator I to join its Educational Leadership team. The role supports faculty, staff, and students across master’s, credential, and doctoral programs by managing administrative, financial, and technical functions and coordinating events, budgets, and resources. The successful candidate will be a positive, ethical, and inclusive professional who thrives in a collaborative, student‑centered environment.

The Coordinator will work under general supervision to provide a full range of services for a department serving ~300 students.

Key responsibilities include:

scheduling and room reservations; event planning for meetings, professional development, retreats, and special initiatives; hiring, training, and supervising student assistants; confidential support for student and faculty needs; inventory and procurement of office supplies and technology; data analysis and reporting; budget maintenance for multiple accounts; reconciliation of operating expenses; mileage reimbursements; and maintenance of department website and information technology coordination. The Coordinator also assists the chair with reporting to senior administration and external agencies, ensuring compliance with university policies and procedures.

• High school diploma or equivalent with four years of progressively responsible office or clerical experience.

• Thorough knowledge of university policies, procedures, and English grammar, punctuation, and spelling.

• Competence with office systems and a range of technology and software packages.

• Ability to handle multiple priorities and apply policies where guidelines may not exist.

• Working knowledge of budget policies and procedures, including basic business math and financial reporting.

• Strong written communication skills for drafting correspondence and reports.

• Ability to manage interpersonal contacts at all levels with sensitivity and discretion.

• Completion of a satisfactory background check, including criminal records.

• Experience in higher education, especially post‑graduate programs or large academic departments.

• Familiarity with a content management system (CMS).

• Knowledge of California State University, Fullerton’s budget policies and procedures.

• Experience supervising student assistants.

• Strong customer service orientation and quick learning of policies and procedures.

Applicants must provide a JEIE statement after reviewing the college’s JEIE principles. The statement should address:

• What justice, equity, and inclusion mean to you;

• Your experience working with diverse groups;

• How issues of justice, equity, or inclusion have influenced you personally or professionally.

• Reasonable accommodations will be provided for qualified applicants with disabilities who self‑disclose.

• Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on race, sex, color, ethnicity, national origin, or other protected status.

• This position is a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with CSU Executive Order 1083.

• The role may involve travel and occasional late nights; regular attendance is essential.

• Applicants must complete the online application by the closing date. Incomplete applications will be disqualified.

On‑Campus CSUEU Employees

Advertised:
Jan 08 2026 (Pacific Standard Time)
Applications close:
Jan 22 2026 (Pacific Standard Time)