Executive Assistant to Vice President; Executive Assistant III

Executive Assistant to the Vice President (Executive Assistant III)

Classification: Executive Assistant III
Department: Vice President, University Advancement
Salary Range: $5,797 - $6,031 per month
Time Base: Full Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM; occasional early morning, evening and/or weekend hours.

Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative, high-impact educational experiences and robust support programs.

Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development. As a member of the Titan Community, you will have access to a wide range of campus resources and experiences.

It is an exciting time to join Cal State Fullerton as we are an in-demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values.

We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals and programs in support of student and alumni success. The Executive Assistant to the Vice President (Executive Assistant III) provides highly sensitive and confidential administrative, operational, and project management support for the Vice President.

The role offers executive-level functions, financial, analytical and technical responsibilities, and manages complex and high-impact special projects and events for the Vice President's Office. The Executive Assistant is the primary resource person and information liaison for the Vice President’s Office and works closely with other senior leaders, board members, and external stakeholders.

Oversight of highly sensitive documents and collaboration with the Chief of Operations and the Vice President’s administrative team; agile, proactive, and reflective executive-level functions; independent wide range of high-level administrative, financial, analytical, and technical responsibilities; coordination of board relations for the Cal State Fullerton Philanthropic Foundation board; management of complex and high-impact special projects and events; leadership and independent approaches to projects and priorities;

creative determination methods to meet goals; representation of the division as the primary resource person and information liaison for the President’s Office and other senior administrators; communication with city officials, donors, and Chancellor’s Office executives and staff; providing leadership and independent approaches to projects and priorities; judgment in development of policies and procedures; other duties as assigned.

Bachelor’s degree in a related field and four years of relevant experience. Advanced degree may substitute for required experience on a year-for-year basis. Ability to work independently under minimal supervision; advanced discernment in selecting methods and techniques for recommending and implementing solutions; experience managing complex and high-impact special projects; ability to assess and evaluate programs, policies, and procedures; advanced public and internal relations skills;

advanced skill in leading, training, and mentoring other administrative staff; thorough knowledge of laws and regulations; expertise in…