Academic Advisor & Assessment Coordinator

Academic Advisor & Assessment Coordinator

Exemption Status/Test

Exempt / Administrator in an Educational Establishment

Reports To

Principal (in collaboration with Chief Academic Officer)

Date Revised

01/2026

Primary Purpose

The Academic Advisor & Assessment Coordinator serves a dual role, supporting student academic planning for 6th and 7th-grade students (primarily) while also managing campus and district assessment programs. This position ensures students receive intentional academic guidance while maintaining the integrity, compliance, and effectiveness of all state and federally mandated testing programs.

Qualifications

Education / Certification

* Bachelor's degree required;
Master's degree in guidance counseling or school administration preferred

* Valid Texas teaching certificate required

* Valid Texas school counselor certificate or Testing Coordinator experience preferred.

At the middle school level, personal graduation planning may be completed by a counselor, administrator, teacher, or other appropriate designee in accordance with TEC §28.0212.

Experience

* Minimum of two (2) years of teaching experience

* Experience with student assessment coordination or data management preferred

Special Knowledge / Skills

* Knowledge of middle school academic planning and career exploration

* Strong understanding of state assessment programs and accountability systems

* Ability to interpret assessment data to guide academic decision-making

* Strong organizational, communication, and interpersonal skills

* Ability to manage confidential records and ensure testing security

* Ability to train and support staff in testing procedures

* Proficiency with student information systems and assessment platforms

Major Responsibilities and Duties

Academic Advising (6th-7th Grade Primarily)

* Provide academic advising and guidance to 6th and 7th grade students (primarily) to support academic growth, goal setting, and long-term readiness

* Collaborate with the Chief Academic Officer and campus administrators to develop, review, and monitor academic plans

* Support students and families with course planning and academic decision-making

* Assist campus administration with student scheduling and review schedule change requests

* Interpret assessment and academic data to support student goal setting and targeted interventions

Assessment Coordination & Testing Compliance

* Coordinate and manage all campus and district state and federally mandated assessment programs

* Ensure test security, confidentiality, and compliance with all testing regulations

* Organize, distribute, collect, and secure all testing materials

* Train and support campus testing administrators and staff

* Maintain accurate testing databases, records, and reports

* Coordinate testing accommodations for students receiving special services and LEP students

* Identify, investigate, and report testing irregularities as required

* Serve as a campus resource for testing procedures, timelines, and accountability expectations

* Attend all required district and state assessment trainings

Program Management & Administration

* Compile, maintain, and secure all required documentation, reports, and records

* Ensure timely submission of all testing materials and reports

* Comply with federal and state law, State Board of Education rules, and board policy

* Follow district safety protocols and emergency procedures

* Perform other duties as assigned

Supervisory Responsibilities

* Supervise testing administrators and support staff as assigned

* May supervise clerical or support personnel related to assessment and advising functions

Mental Demands / Physical Demands / Environmental Factors

Tools/Equipment Used:

Personal computer, assessment platforms, standard office and instructional equipment

Mental Demands:

Maintain emotional control under stress; manage multiple deadlines and compliance requirements

Physical Demands:

Prolonged sitting; frequent walking; occasional bending, lifting, and carrying (less than 15 pounds)

Environment:

Primarily indoor work; occasional district-wide travel