Construction Support Coordinator

About Client

The client is a global investment and advisory financial services firm that engages in investment banking, asset management, capital markets services, and insurance services. Its commitment is to advance the strategic interests of our clients and to deliver long‑term results with excellence and integrity. The client helps governments, institutions, and individuals address complex financial challenges, identify opportunities, and achieve their long‑term objectives.

$25.63/hr

• Works with CM as projects enter the building permit issuance stage.
• When the bid set of plans come in from Architect and Civil send to Jiffy Lube for redlines and code it in Basecamp per Jiffy Lube's Document Label Procedures.
• Prepares GC bid package in eBuilder.
• Add bidders to Team in eBuilder per the CMs direction.
• When creating the actual bid in eBuilder the Architect, Civil Architect and Geotech Consultant are to answer RFIs that might come their way during the bid.
• If Pre‑Bid Meeting is required by the CM set it up including the Civil, Architect and Geotech Consultant.
• Reach out to ACES and request their Proposal and 50% invoice.
• When bid is unsealed export the bid into Excel and create the Bid Comparison Report for SVP and the CM.
• When directed by the CM, award bid in eBuilder and create the Contract including the amount of the contract (you can begin to create the site‑specific contract documents while it is out to bid).
• Ensure that the required players on the GC team are under Team in eBuilder and have the permissions required to perform their tasks.
• Complete the GC contract and manage the execution of the contract and all related documents and exhibits.
• Per the CM's direction request a Materials Testing Proposal.
• When signed Contract is received from the GC and Ray has signed upload to eBuilder and send a copy back to the GC.
• Before construction begins issue the Notice to Proceed to the GC with the required dates from the CM.
• When the Building Permit is received, save in Entitlements, upload into eBuilder and Basecamp.
• Send the GC the updated required waivers, Contractors Affidavit, and any additional information to assist them throughout construction.
• If training is needed with the GC regarding eBuilder, set up training.
• Find out when the GC will have a trailer onsite and contact vendor for the Camera Proposal and invoice, manage and execute contract once you have received required signatures and email back to vendor. Also keep in communication with the Superintendent as when the camera will be delivered, etc., and once set up add link to Camera in eBuilder.
• Weekly responsibilities: GC is to upload to eBuilder their weekly report and photos from previous week. If they have not done this, you will need to reach out to them as a reminder. Then upload them to Basecamp.
• Process all GC pay applications and change orders.
• Process all construction related consultant invoices and change orders and contracts.
• At CM's direction create and have SVP sign 40 fay notice of delivery.
• At the direction of the CM (you might have to remind them) request the proposal for the As Built Survey to process and request services around 1 month before opening or when requested by the CM.
• At the direction of the CM contact the consultant for the ADA Inspection when parking has been paved and striped and handicap signs are up in the store (you might have to remind CM).
• When you receive the signed punch list and COO or TCO complete the G704, attach COO/TCO and punch list. Send email to the Architect and GC, asking the Architect to first sign and then forward to the GC for signature, request the GC to send back to you complete.
• Manage closeout process with GCs and suppliers, including O&M manual, warranties and final lien waivers.
• Coordinate Utility account transfers for projects at closeout.
• Manage owner closeout (soft cost contracts and document submittal to the Legal team) you can start closing out the DD contract as soon as we are out to bid.
• When the GC has received payment for their final draw, send them the G706 and G706A to sign and send back and to include their final waiver.
• Any other Construction Project support requirements…