Coordinator of Clerkships and Graduate Placement

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** Summary
* * Barry University, School of Podiatric Medicine department is currently seeking a Coordinator of Clerkships and Graduate Placement. This fulltime position is responsible for the coordination of students on Clerkship and serving as a liaison between CASPR/CRIP and the Barry University School of Podiatric Medicine, securing fully executed affiliation agreements with Hospitals during student clerkship/rotations and providing credentialing to external hospitals for alumni.

The position also provides operational support and administrative assistant to the Associate Dean of Clinical Education for the School of Podiatric Medicine.#
** Essential Functions
**** Clerkship Responsibilities:
*** Provides professional and administrative support managing the day-to-day operations of 4th-year students going to clerkship program(s).
* Obtains and verifies the 4th year clerkship rotation schedules and clinical site schedules. Resolves scheduling conflicts to ensure each student’s schedule meets his/her clerkship requirements for graduation.
* Assists in the coordination and delivery of the Clerkship Orientation and CRIP orientation at the beginning and middle of the 3rd year.
* Facilitates the Clinical Site Orientations at the beginning of each clerkship rotation.
* Serves as a liaison between UCF COM and the varied clinical sites where clerkships are occurring.
* Facilitates student and faculty access to the on-line scheduling, evaluation and advising software system of CASPR/CRIP.
* Assists students with questions and concerns related to the clerkships and to clinical site policies and procedures.
* Coordinates the collection, tracking, reporting and verification of evaluations for clerkship programs using an on-line database.
* Assists with changes to be completed for each clerkship by the Associate Dean of Clinical Education at the hospitals where the students are doing their rotation
* Ensures that the Associate Dean of Clinical Education is apprised of any unusual or untoward student evaluation.
* Facilitates the completion of compliance packets with hospitals for students to complete while on clerkship and home month.
* Provides letters of good standing and the verification of student compliance with immunization and background, OSHA/HIPPA etc.
* Establishes and maintains credentialing of Senior Clinical Instructors. This includes obtaining license, malpractice insurance certificate, CV and completion of our BUSPM Clinical Instructor agreement.
** Residency Placement Responsibilities:
*** Provides valuable resources to assist students through the residency application process.
* Ensures all documents are submitted –i, e. Electronic Residency application service, as well as letters of recommendation, licensing examination score Transcript, composite clinical evaluation, CV, photo, application fee, etc.
* Provides different supporting websites for information regarding application guidelines.
* Provides mock interview opportunities for senior class in preparation for Crip interviews in January.
* Manages the digital upload of summary evaluations and transcripts to CASPR/CRIP.
* Monitors class participation in CASPR/CRIP and follow-ups with missing students as needed.
* Oversees the placement of unmatched (for residency) students during the “Scramble.”
* Requests, tabulates and provides statistics and residency placement status of each graduate.
* Prepares, maintains and counsels senior and junior students’ selection and reselection of their clerkship schedule, which consists of month-long experiences in hospital residency programs throughout the country during most of their senior year.
* Plans the 4th year "Match Party".
** Affiliation Agreements and Report:
*** Prepares and oversees the full execution of affiliation agreements between Barry University School and Hospitals/Clinics that our students go to
* Contacts external site and either use SPM affiliation agreement or the external site affiliation agreement fill in the required information.
* Coordinates the full execution of affiliation agreements with legal affairs and to be reviewed and approved by the Provost.
* If changes are required, contact the external…