Events & Development Coordinator

Support the Development Department and the Director of Development by taking the lead on event coordination and development operations. This role ensures fundraising events, donor engagement efforts, and sponsorship outreach are executed with excellence, organization, and a high level of hospitality.

• Coordinate logistics for all major fundraising events and appeals, including timelines, task lists, vendor communication, and on‑site execution.
• Maintain detailed project plans for each event, tracking deadlines, deliverables, and responsibilities.
• Serve as the primary point of contact for vendors, volunteers, and internal staff related to events.
• Prepare signage, invitations, programs, and other collateral in collaboration with Marketing support.
• Maintain Bloomerang Fundraising (QGiv) landing pages/registrations for each event.
• Prepare and manage event materials including run‑of‑show documents, guest lists, signage coordination, and post‑event follow‑up.
• Track event budgets, sponsor ships, registrations, and expenses in close collaboration with the Executive Director.

• Conduct donor and sponsor outreach via phone and email, including sponsorship solicitations, confirmations, and follow‑ups.
• Provide a warm, professional, and hospitality‑focused experience for donors, sponsors, and community partners.
• Assist with donor stewardship efforts, including thank‑you calls, acknowledgments, and post‑event communication.
• Maintain accurate donor and sponsor records and ensure timely follow‑up.
• Collaborate with the Finance Director and Executive Director to draft compelling storytelling narratives for grant applications.
• Assist in gathering program highlights, data, and content to strengthen grant proposals and complete grant reports as directed.
• Ensure all materials align with Catholic Charities’ mission, brand, and programmatic impact.
• Hope Works Program Development and Compliance
• Collaborate with staff and community partners to expand and enhance services, ensuring programs meet the evolving needs of participants and employers.
• Ensure Hope Works programs adhere to all relevant funding and grant requirements.

• Support execution of direct appeals and seasonal fundraising campaigns by tracking timelines, coordinating tasks, and managing logistics.
• Maintain organized files, calendars, and systems to ensure smooth development operations.
• Track progress toward fundraising goals and assist with internal reporting.
• Coordinate with the Marketing & Development Specialist to ensure event and campaign needs are met.

• Strong project management and organizational skills with the ability to manage multiple deadlines.
• Excellent interpersonal and communication skills, especially over the phone.
• Comfort and confidence making donor and sponsor outreach calls.
• Hospitality‑minded, professional, and relationship‑oriented.
• Detail‑oriented with strong follow‑through.
• Ability to work independently while collaborating effectively with a team.
• · Experience in nonprofit development, event planning, fundraising, or donor relations preferred.
• Proficiency with Microsoft Office, Asana, Canva, donor databases, and event management tools.

The physical demands described below are a sample of physical demands that must be met by an incumbent to successfully perform the job duties and responsibilities associated with this position. Reasonable accommodation pursuant to the Americans with Disabilities Act may be made to enable an incumbent with disabilities to perform their job duties and responsibilities.

While performing the job duties and responsibilities of this position, an employee is regularly required to work indoors in an office or conference room setting and occasionally work outdoors in seasonal weather conditions; is required to speak on a one‑on‑one basis or…