Payroll Specialist

About Us

Affinity Truck Center is an established leader in new and used truck sales, parts and service, lease and rental, and financing. We have built our reputation on the work of our dedicated and experienced staff. We believe that our people are a key driver of our success. We offer a competitive wage and benefits package, a unique level of concern for our employees, and a stimulating work environment.

At Affinity Truck Center, you can expect to be part of a team of people who care about their work, their clients and each other.

The Payroll Specialist is responsible for preparing, processing, and auditing payroll for all dealership locations. This role ensures accurate and timely payroll submissions, supports compliance with federal and state laws, coordinates with HR and department managers, and serves as a key resource for payroll-related questions.

• Process semi-monthly payroll accurately and on time for all employees, including regular hours, overtime, bonuses, commissions, sick/vacation time, and adjustments.
• Review timecard submissions for completeness and accuracy; follow up with managers for missing punches or approvals.
• Prepare and reconcile payroll registers, general ledger payroll accounts, and payroll journal entries.
• Compile employee time, production, and payroll data from time sheets and other records.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Maintain payroll records across all active employees and terminations.
• Build strong working relationships across departments to proactively resolve payroll-related issues, ensure timely follow-through on outstanding items, and keep managers informed of status updates, concerns, and resolutions.
• Verify compliance with federal, state, and local payroll, wage, and hour laws.
• Coordinate with HR regarding new hires, terminations, pay rate changes, and benefit deductions.
• Process paperwork for new hires and enter employee information into the payroll system.
• Support audits and provide payroll documentation upon request.
• Maintain confidentiality of payroll and personnel information.
• Identify opportunities to improve payroll processes, controls, documentation, and support payroll system updates.
• Provide excellent customer service to employees with payroll-related inquiries.
• Design, evaluate and modify benefits policies to ensure that programs are current, competitive, and in compliance with legal requirements.
• Analyze compensation policies, government regulations, and prevailing wage rates to develop a competitive compensation plan.
• Fulfill all reporting requirements of all relevant government rules and regulations, including the Employee Retirement Income Security Act (ERISA).
• Directly prepare and distribute written and verbal communication to inform employees of benefits, compensation, and personnel policies.
• Administer, direct, and review employee benefit programs, including the integration of benefit programs.
• Prepare and maintain detailed job descriptions and classification systems and define job levels and families in partnership with other managers.
• Keep track of employees' leave time, such as vacation, personal, and sick leave.
• Keep abreast with federal, state, and local payroll, wage, and hour laws. Notify Owner/GM/Accounting/HR of all new and upcoming changes, ensuring timely implementation and ongoing compliance with California Labor Code, FLSA, tax regulations, and local ordinances.
• Ensure accurate calculation, reporting, and remittance of payroll taxes and deductions, including federal, state, and local taxes, garnishments, benefits, and voluntary deductions; reconcile payroll reports and resolve discrepancies promptly.
• Partner with managers and supervisors to ensure smooth and accurate payroll processing, including providing guidance and support on timecard review and edits, meal and rest period compliance, missed or late punches, overtime calculations, and resolution of discrepancies in accordance with California labor laws and company policy.
• Performs other duties as assigned.

• 2–3 years of payroll processing experience; dealership or multi-location…