Staff Accountant II

Description

Staff Accountant II supports the financial integrity and long-term sustainability of the organization by managing complex budgeting processes and overseeing the full lifecycle of grant and contract accounting. This role ensures organizational compliance with funder requirements, supports financial communication with program leadership and external funders, and contributes to accurate, timely financial reporting. The position may also assist with general accounting duties to support overall departmental operations.

Essential Functions

• Manage the financial components of grants and contracts—including multi-year awards—from pre-award planning through closeout.
• Prepare accurate and timely general ledger entries related to grants, budgets, and revenue recognition.
• Reconcile grant and contract accounts; ensure proper classification, compliance, and timely recognition of expenditures and revenue.
• Prepare and submit financial reports and invoices to funders in accordance with funding requirements and deadlines.
• Maintain well-organized accounting records and documentation in both digital and physical formats.
• Implement internal controls to ensure financial integrity and compliance.
• Analyze year-to-date grant spending; prepare and support allowable budget modifications in collaboration with Program Managers and Directors.
• Conduct forecasting, scenario planning, and variance analysis to support leadership decision-making regarding grant budgets.
• Prepare assigned audit schedules for annual Single Audit.
• Track and maintain restricted and unrestricted funding balances.
• Understand, apply, and support cost allocation methodologies, including labor distribution.
• Maintain confidentiality in accordance with HIPAA and all applicable privacy regulations.
• Regularly attend work during EPU facility hours (Monday–Friday, 8:00 AM–5:00 PM), with occasional flexibility based on business needs.
• Must perform other duties as assigned by the Accounting Manager, Chief Financial Officer, or President/Chief Executive Officer.

Requires a Bachelor's degree or higher in Accounting, Finance, or closely related field.

• Strong knowledge of Generally Accepted Accounting Principles (GAAP).
• Proficiency in cost allocation, financial reporting, and grant compliance requirements.
• Ability to work independently while effectively collaborating across departments.
• Strong organizational skills, attention to detail, and adherence to deadlines.
• Demonstrated integrity and commitment to ethical accounting practices.
• Excellent written and verbal communication skills.
• Proficient in designing and analyzing Excel spreadsheets.
• Ability to maintain confidentiality and handle sensitive financial information.

• 5+ years of progressive experience in nonprofit accounting and grant management.
• Experience with fund accounting, GAAP, and Uniform Guidance (2 CFR Part 200) for managing federal grants. Proficiency working with Quick Books or comparable accounting software, Adobe Pro, and Microsoft Office products.
• Must hold a valid California Driver's license and good driving record with no serious violations for the previous two-year period and be able to provide proof of current automobile liability insurance.

The position works the majority of the time at the EPU facility. The position requires the ability to sit and work on a computer for extensive periods. Position requires fingering (fine dexterity), repetitive hand and wrist motions.

Computers, printers, telephones, and other various office equipment. Requires operation of a vehicle for local travel on occasion.

Must be able to sit for long periods, working with a keyboard and computer screen.

This position description may not be an exhaustive list of all duties, knowledge, or abilities associated with this classification; however, it is intended to accurately reflect the principal job elements. Related duties, knowledge, or skills to those expressly stated may also be required for the successful performance of the position.