Staff Accountant

Description

Type: Regular, Full-Time

Status: Non-Exempt

Reports to: Director of Finance

Salary Range: $32.00 - $44.80/hour

The Staff Accountant – Accounts Payable is responsible for accounts payable, and vendor management, ensuring accuracy, compliance, and timely disbursements. Working closely with the Director of Finance, this role assists with grant reporting, audits, and financial analyses while supporting departments with data entry and reporting needs. This position will uphold a culture of integrity, empowerment, dedication, and collaboration in alignment with MMC’s mission and strategic objectives.

• Process payroll through payroll system in a timely manner. Ensures payroll compliance with organizational policies and regulatory requirements.
• Process accounts payable invoices, verifies accuracy, prepares checks for payment, and maintains accurate vendor records while ensuring timely disbursements including W-9 collection and setup in the system
• Ensures adherence to the Procurement Policy and verifies federal vendor eligibility requirements to maintain compliance with applicable laws and funding obligations.
• Assists the Director of Finance with special projects, such as grant-related reporting, financial analyses, and documentation required for audits or funder reports.
• Accurately reconcile vendor statements for timely payment.
• Produce 1099’s for each vendor every calendar year.
• Support month-end close, recording journal entries, and assist in year-end audit
• Ensure vendors are up-to-date with providing evidence of required insurance coverage.
• Ensure vendors are providing evidence of eligibility to do work with the federal government as required by granting agencies.
• Work in collaboration with all other departments to review and code bills accurately to specific programs and collect A/P invoices submitted in a timely manner.
• Communicate with vendors to resolve payment or documentation issues
• Per agency and granting requirements, prepares and maintains clear and accurate vendor's records and documentation, update vendor files as needed, and ensures documentation of services on agency database.
• Works collaboratively with colleagues throughout the organization in order to model and support effective cross-departmental partnerships, trauma-informed practices, resiliency-building, and commitment to diversity and inclusion.
• Adheres to all organizations' and programs' policies and procedures.
• Communicates regularly and provides updates to the Director of Finance.
• Attend department and agency-wide meetings as required.
• Complete other duties as assigned by the Director of Finance

The essential duties and responsibilities is meant to describe the general nature and level of work performed; it is not intended to as an exhaustive list of all duties, and responsibilities. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with federal and state laws.

QUALIFICATION REQUIREMENTS

• Process payroll through payroll system in a timely manner. Ensures payroll compliance with organizational policies and regulatory requirements.
• Process accounts payable invoices, verifies accuracy, prepares checks for payment, and maintains accurate vendor records while ensuring timely disbursements including W-9 collection and setup in the system
• Ensures adherence to the Procurement Policy and verifies federal vendor eligibility requirements to maintain compliance with applicable laws and funding obligations.
• Assists the Director of Finance with special projects, such as grant-related reporting, financial analyses, and documentation required for audits or funder reports.
• Accurately reconcile vendor statements for timely payment.
• Produce 1099’s for each vendor every calendar year.
• Support month-end close, recording journal entries, and assist in year-end audit
• Ensure vendors are up-to-date with providing evidence of required insurance coverage.
• Ensure vendors are providing evidence of eligibility to do work with the federal government as required by granting agencies.
• Work in…