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Accounting Clerk/Grower Relations Assistant
Job in
Fresno, Fresno County, California, 93650, USA
Listed on 2026-01-23
Listing for:
Vie-Del Company
Full Time
position Listed on 2026-01-23
Job specializations:
-
Business
Business Administration
Job Description & How to Apply Below
Vie-Del is a major producer of concentrates from grapes and other fruits, brandy, spirits, and wines. We are currently seeking talented candidates to join the Vie-Del Family. We offer a competitive salary and an excellent benefits package in an employee‑friendly and rewarding environment.
SUMMARY: The Accounting Clerk/Grower Relations Assistant, under limited supervision from the Accounting Supervisor, Accounting Manager, and the Grape Buyer, will perform a wide variety of clerical duties in the areas of grower relations/contracts reporting, chemical usage compliance reviews/reporting, and grape buyer/field person support. In the absence of the receptionist during the non‑grape crush period, the Clerk/Assistant will provide backup to the receptionist for breaks, lunches, vacations, and other absences.
DUTIESDuring Grape‑Crush Periods
- As directed by the Grape Buyer and President, prepare and mail the pre‑grape crush grower letter.
- Prepare grower contracts as directed by an authorized buyer.
- Review grower contracts, cards and chemical application reports before entering them into the grape crush/chemical usage systems.
- Obtain clarifying information from the grower.
- Respond to grower inquiries.
- Review and compare the daily grape weigh tags and delivery tickets to ensure the proper contract number is assigned to the delivery.
- Forward all documents to Accounting.
- Maintain numeric and alphabetic contract files.
- Prepare contract delivery tickets and distribute them to the buyer or grower.
- Review chemical application reports for contract sites to ensure no prohibited chemicals were used, all chemicals were approved for grapes, application frequency and rates do not exceed allowable limits, and dates of last applications do not prohibit grape delivery.
- Obtain clarification from appropriate parties.
- Notify the Grape Buyer of any noted exceptions.
- Complete the chemical usage packet by attaching the grower card to the chemical application report.
- Update the contract record in the grape crush system as needed.
- File the chemical usage packet for later entry into the chemical usage system.
- Enter chemical application reports into the chemical usage system.
- Enter grape delivery details into the system as needed.
- For contracts with no chemical usage, enter a code indicating no usage.
- At the season’s end, balance grape delivery details as entered in the chemical usage system with those recorded in the grape crush system.
- Keep the Grape Buyer informed of any information affecting existing contracts, purchase opportunities, delivery scheduling, and daily crushing delivery activities.
- Prepare and distribute the daily delivery schedule based on information provided by the Grape Buyer.
- Act as the company contact for the Winegrape Inspection Service and disseminate required information to ensure services are provided.
- Report daily delivery status to the President.
- Coordinate with and assist the Grape Buyer in disseminating information to buyers, field personnel, lab personnel, production personnel, and upper management.
- Maintain contract history files and field inspection reports for the Grape Buyer’s use.
- Respond as needed to field personnel inquiries.
- Maintain routine contact during the day with the Test Stand, Weighmaster, Lab Manager, and Production Supervisor to share and gather information regarding the day’s delivery schedule, grape quality issues, grower relationship issues, and any other information impacting the day’s crush plan.
- Maintain records of the day’s deliveries and make contact with appropriate personnel to determine if scheduled loads will be received.
- Prepare reports as needed regarding delivery histories, contracted volumes, projected future deliveries, and chemical usage.
- Prepare end‑of‑the‑year grape buyer statements, resolve any reported discrepancies, and forward approved statements to Accounting for payment.
- Prepare the end‑of‑season report to the President on chemical usage for all varieties purchased.
- Code sales invoices or review the coding of…
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