Payroll Assistant

Position Summary

The Payroll Assistant supports the accurate and timely processing of semi-monthly payroll across four companies using the Rippling payroll system. This position serves as a backup to the Payroll Administrator and assists with payroll processing, payroll accounting entries, and related administrative and compliance duties. This is a non-exempt position eligible for overtime in accordance with FLSA guidelines.

• Assist with processing semi-monthly payroll for multiple companies using Rippling, ensuring accuracy and compliance.
• Serve as backup to the Payroll Administrator during payroll processing and reporting cycles.
• Assist with reviewing payroll data, including hours, deductions, benefits, and garnishments.
• Prepare and assist with booking payroll entries into the accounting software and support payroll reconciliations.
• Process garnishment paperwork, including responding to agencies, notifying employees, and entering garnishments into Rippling.
• Reconcile and assist with payment of insurance and benefit invoices.
• Send required 401(k) notices and assist with retirement plan administration tasks.
• Assist with I-9 verification and maintenance of employee payroll and personnel records.
• Provide clerical and administrative support related to payroll, benefits, and compliance.
• Respond to routine payroll-related inquiries and support special projects as assigned.

• 1–3 years of payroll, accounting, or HR administrative experience.
• Experience with payroll systems;
  Rippling experience preferred.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Excel and payroll or accounting software.

• Experience supporting payroll for multiple entities or 300+ employees.
• Basic understanding of payroll accounting and reconciliations.
• Familiarity with benefits administration and garnishment processing.

• Strong organizational and time-management skills.
• Clear written and verbal communication skills.
• Ability to follow established procedures and meet deadlines.
• Ability to work independently and collaboratively.

• Office work environment.
• May require extended periods of sitting and computer use.
• Periods of increased workload during payroll processing cycles.