Office Assistant

Job Summary
The Office Assistant supports daily administrative operations of the construction company by handling clerical tasks, coordinating communication between the office and job sites, and assisting with basic accounting, scheduling, and document management. This role is essential in keeping projects organized and running smoothly.

Key Responsibilities

Answer and direct phone calls, emails, and inquiries from clients, vendors, and subcontractors

Maintain organized filing systems for contracts, permits, insurance certificates, and project documents

Assist with data entry, purchase orders, invoices, and expense tracking

Support payroll preparation, timecards, and employee records

Coordinate schedules for meetings, inspections, and deliveries

Prepare and distribute reports, correspondence, and project documentation

Track supplies and place office orders as needed

Assist project managers with administrative tasks related to active construction projects

Ensure compliance with company policies and basic safety documentation requirements

Qualifications

High school diploma or equivalent (associate degree preferred)

Previous office or administrative experience, preferably in construction or a related field

Proficiency in Microsoft Office (Word, Excel, Outlook)

Familiarity with construction terminology and documents is a plus

Strong organizational and time-management skills

Ability to multitask and work in a fast-paced environment

Professional communication skills, both written and verbal

Preferred Skills

Experience with construction management or accounting software (e.g., Quick Books,

Basic bookkeeping or accounts payable/receivable experience

Ability to work independently and as part of a team

Attention to detail and reliability

Compensation & Benefits

Competitive hourly wage or salary based on experience

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:
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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
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- We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.