Office Support Specialist

Description

We are seeking a reliable and organized Office Support Specialist to help ensure the smooth and efficient operation of our daily office activities. This role plays a key part in supporting team productivity, by performing a variety of administrative and clerical tasks, managing information flow, and ensuring data accuracy and integrity across our systems. The ideal candidate is proactive, detail-oriented, and adaptable of managing multiple tasks in a fast-paced environment.

Essential Functions

• Provide comprehensive administrative and clerical support to managers and employees.

• Serve as the first point of contact for visitors, employees, and vendors, greeting them professionally and directing inquiries appropriately.

• Answer and direct incoming phone calls and manage general email correspondence in a timely and polite manner.

• Sort and distribute incoming mail and packages and prepare outgoing correspondence.

• Conduct regular audits of entered data and existing records to verify completeness, accuracy, and compliance with internal policies and data protection guidelines.

• Identify and correct data discrepancies and errors, following up with relevant staff to ensure resolution.

• Manage office supplies inventory, place orders, and ensure all common areas and equipment (printers, copiers, etc.) are well-maintained and operational

Requirements

• Bilingual (English/Spanish) preferred
• Excellent organizational, time-management, and multitasking skills.
• Ability to work independently with limited supervision and collaboratively as part of a team.
• Strong attention to detail and a commitment to accuracy, especially when working with confidential information and data.
• A professional, positive, and empathetic attitude, along with a commitment to providing excellent support, is highly valued.
• Resourcefulness and strong critical-thinking abilities to handle unexpected situations and resolve day-to-day issues.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Proven experience in an office assistant, administrative, or relevant support role is highly preferred.

Fowler Packing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.