Accounting Technician

Job Overview

Under general supervision, performs a variety of highly responsible accounting operations duties in the preparation, processing and maintenance of accounting transactions and records; and performs related duties as assigned.

• Performs accounts payable duties for college co‑cultural and athletic activities, student clubs, scholarship recipients and other college‑specific accounts; reviews requisitions and purchase order requests, verifies proper account codes and approvals; prepares purchase orders; reviews invoices and payment requests; submits to manager; prints and mails checks; matches invoices and enters into the system; verifies statements and balances.
• Assists students at the cashier window; accesses student accounts; takes payments for balances, transcripts, parking permits, etc.; records transactions; processes payments for Associated Student Body cards; issues receipts; balances cash and credit card payments; researches credit card refunds; closes out cash drawers.
• Performs accounts receivable duties; prepares bills for agencies sponsoring students (e.g., Veterans Administration, Workforce Investment Board); uploads student data; deposits payments; monitors VA payments; coordinates adjustments; reports tuition and fee funding changes; creates payments for VA debt; vouchers refunds.
• Performs cash management duties; reconciles daily cash payments; prepares bank deposits; performs monthly cash vault reconciliations; counts and verifies deposits of parking, library and athletics receipts.
• Provides day‑to‑day guidance to student aides; assigns, schedules, monitors work; provides instruction and training on procedures and regulations.
• Assists in disbursement of financial aid; runs reports; voids stale checks; maintains logs; assists with monthly reconciliations; runs aging reports.
• Audits student accounts for errors in awards, adjustments and payments; verifies refunds and credits.
• When assigned to Reedley Food Services department, prepares requisitions for food staples and other items; processes invoices; maintains inventory; balances cash receipts; posts payrolls.
• Demonstrates sensitivity to historically minoritized groups; participates in professional development for cultural competency.
• Processes student payment worksheets; reconciles dorm/café accounts; maintains dorm worksheets.
• Assists payroll staff; matches time slips; enters absences; verifies payroll accuracy; processes payroll checks.
• Performs clerical and administrative duties: answers telephone, distributes mail, maintains office calendars, types correspondence, maintains office supplies inventory.
• Performs related duties as assigned.

• Knowledge of district policies and procedures governing purchasing, accounts payable, cash handling and financial transactions.
• Basic bookkeeping methods and practices.
• Business math.
• Federal, state and district regulations governing financial aid.
• Use of district enterprise accounting and student accounting systems.
• Federal Privacy Act regulations concerning private information.
• Customer service practices and etiquette.
• English usage, spelling, grammar and punctuation.
• Modern office practices and equipment.
• Ability to make detailed comparisons, calculations and tabulations of financial data.
• Independent work with high accuracy.
• Organize, prioritize and exercise judgment.
• Interpret, apply and explain rules and procedures.
• Operate computer and office equipment.
• Maintain financial records and confidentiality.
• Engage and support historically minoritized groups.
• Effective oral and written communication.
• Understand and follow instructions.
• Establish effective working relationships.

Graduation from high school or GED equivalent supplemented by college coursework in accounting and at least two years of progressively responsible financial or statistical record‑keeping experience; or an equivalent combination of training and experience.

Completion of sixty college units including fifteen units in accounting OR an associate degree in accounting, business, or a related field is desirable.

A valid California…