Accounting Coordinator

SUMMARYThis part-time position is responsible for a wide range of daily and monthly payroll and financial accounting duties across four venues:
Selland Arena, Valdez Hall, Saroyan Theatre, and the Fresno Convention Center.

HOURLY WAGE RANGE: $28.00 - $32.00 per hour, non-exempt. (Wage determined by applicable position experience and years of experience.)BENEFITS: Employee owned (ESOP), paid sick time.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned.)1. Accounts Payable / Accounts Receivable

• Perform all Accounts Payable functions, including processing check requests on a regular basis.
• Review, code, and process vendor invoices accurately.
• Research and reconcile invoice discrepancies.
• Respond to vendor inquiries.
• Produce 1099 forms annually.
• Reconcile A/R ledger monthly and create invoices as needed.
• Initiate collections conversations with departments, management, or customers regarding past-due accounts.

2. Payroll

• Process employees and union payroll accurately and on time.
• Manage external time-keeping software to ensure accuracy, functionality, and ease of use.
• Maintain the general ledger for payroll transactions, including multi-building, departmental, and event allocations.
• Verify payroll hours with appropriate management prior to processing.

3. Journal Entries

• Prepare, review, and post journal entries.
• Determine and record appropriate monthly accruals.

4. Reporting

• Assist the Director with monthly financial review, variance analysis, and internal reporting requirements.

OTHER RESPONSIBILITIES

• Assist with recording and reconciliation of event settlements.
• Maintain a full understanding of event activities and financial settlements.
• Assist with event merchandise sales or other event-related support.
• Prepare and remit sales tax estimates and reports accurately and on time.
• Reconcile payable reports monthly and follow up on open purchase orders.
• Create A/R invoices for sponsorship sales, track billings, payments, and commissions.
• Assist with gathering documentation for financial audits.
• Perform other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to complete all essential duties satisfactorily. Requirements include:

• Ability to follow directions and complete tasks with minimal supervision.
• Strong organizational skills and the ability to meet established deadlines.
• Ability to work Monday-Friday between 8:00 a.m. and 5:00 p.m., with flexibility for events, month-end close, holidays, evenings, and weekends.
• Ability to attend large events as needed to support efficient operations.
• Strong communication skills, professionalism, and personal poise.
• Ability to work cooperatively and contribute positively to a team environment.

EDUCATION AND EXPERIENCE

• Associate degree in accounting or a related Business field required.
• 1-2 years of accounting or payroll experience preferred.
• Proficiency with PC-based accounting systems and Microsoft Office, especially Excel.
• Knowledge of generally accepted accounting principles (GAAP).

CERTIFICATES, LICENSES, AND REGISTRATIONS

• Valid driver's license.
• Working telephone number accessible to management.
• Strong computer skills, including Word, Excel, and PowerPoint.

LANGUAGE SKILLS

• Ability to read, analyze, and interpret instructions, business publications, professional journals, technical procedures, and governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to present information effectively to managers, clients, customers, and the public.
• Ability to engage in public speaking.

MATHEMATICAL SKILLS

• Ability to perform basic and complex mathematical operations.
• Ability to calculate discounts, interest, commissions, proportions, and percentages.

COGNITIVE / REASONING ABILITY - Includes the ability to:

• Recognize causal relationships and distinguish relevant information.
• Apply common-sense understanding to written, oral, or diagrammed instructions.
• Retain and apply learned material in new situations.
• Analyze information and understand organizational structure.
• Evaluate material for accuracy and consistency.
• Synthesize information and formulate solutions.
• Prioritize options and make sound decisions.
• Solve complex problems with diplomacy and leadership.
• Maintain composure in a fast-paced environment with multiple simultaneous demands.

PHYSICAL DEMANDS

• Regularly required to reach with hands and arms, talk, and hear.
• Frequently required to stand, walk, sit, and use hands for handling or feeling.
• Occasionally required to climb, balance, stoop, kneel, crouch, or crawl.
• Must regularly lift and/or move up to 25 pounds.
• Must have close, distance, and color vision, and the ability to adjust focus.
• Must be able to move quickly on foot throughout the venues.

WORK ENVIRONMENTThe work environment characteristics are representative of those encountered while performing the essential functions of the job. Reasonable accommodation may be made for individuals with disabilities.

• The noise level in the work environment is usually moderate; however, during some…