Clinic Administrator - Fremont, CA

Position Overview: Your primary role will involve assisting with clinic management and ensuring the clinic's appearance is welcoming and professional for current and prospective clients. You will provide essential support to clinic managers, program supervisors, and clinical staff, including RBTs, SLPs, CFs, and SLPAs. You’ll also have opportunities for mentorship and growth in Behavioral Health, preparing you for a Behavior Technician role with a focus on sub-sessions.

This role offers a dynamic mix of administrative, client-facing, and hands‑on responsibilities in a supportive and growth‑oriented environment.

• Paid Sick Time & PTO
• Annual Performance Reviews with pay rate increases.
• Comprehensive Insurance Options: Medical, Dental, and Vision.
• Referral Bonuses and participation in a Rewards Incentive Program.
• Employee discounts for mobile service, entertainment, dining, retail, travel, recreation, and more.
• Educational Support for career advancement in Education and Healthcare.
• Highly competitive hourly rate.
• Over 40 hours of paid training under a dedicated Training Manager and Supervisor before client interactions.
• Retirement Program with company match.

• Conduct tours for families and prospective employees showcasing ABA and Speech spaces.
• Coordinate dates/times for tours and follow up with families as needed.

• Collaborate with the Manager of Clinic Operations to develop and execute local outreach and marketing initiatives.
• Actively participate in community events and identify new opportunities for involvement.

• Manage co‑payment collections.
• Handle cancellations and rescheduling with families and schedulers.
• Maintain office supplies and ensure the clinic is organized and well‑stocked.
• Assist with tasks such as printing, laminating, family communications, creating materials, and more.

• Address parent questions and concerns.
• Answer incoming calls and assist.
• Serve as a supplemental BT for the Fremont location during staff absences or based on daily clinic needs.
• Support BTs with any additional administrative tasks.

High School Diploma or equivalent required.

ABA Experience or previous childcare experience preferred.

Administrative experience in clinical office settings preferred.

Must have TB test clearance and a clean criminal background check.

A valid driving license.

At AGES, we are dedicated to making a positive impact on the lives of children and communities, locally and globally. Our commitment to exceptional therapeutic and behavioral health services is rooted in our core values of Compassion, Integrity, Diversity, and Servant Leadership. We believe in a progressive and holistic approach, recognizing the interconnected nature of individual well‑being.

Join us in our mission to make a difference!