Director, Fiscal Services

Overview

Ohlone College

Salary: $ - $ Annually

Job Type: Full-Time

Division: Administrative Services

Opening Date: 01/13/2026

Location: Fremont Campus

Job Number:

Department: Administrative Services

Bargaining Unit: Unrepresented

The ideal candidate will be a proven leader with extensive experience in fiscal and financial management within educational institutions, particularly in accounting, budgeting, and payroll. They will possess a deep understanding of maintaining fiscal integrity in complex organizations and have a strong track record of leading high-performing teams.

Additionally, the candidate must demonstrate cultural competency and a commitment to serving diverse populations, including faculty, staff, and students from various backgrounds. They will foster an inclusive, collaborative environment aligned with the college's mission and goals, showing equity-minded leadership, sensitivity, and a commitment to anti-racist practices.

Under the direction of the Vice President, Administrative Services, leads, directs, and oversees the fiscal functions of the District including development, implementation, and monitoring of the District budget, district-wide accounting functions, District payroll functions, District grants accounting functions, and associated accounting and payroll policies and procedures. The Director develops and presents current and long-range fiscal conditions and options to improve the District's financial position, actively participates in state-wide finance committees in order to ensure the sound fiscal management of the District, and actively engages in continual improvement of processes and procedures.

In addition, the Director is responsible for planning and directing major projects that have a significant fiscal impact, including the issuance of debt and lease instruments, such as certificates of participation, tax revenue anticipation notes, general obligation bonds, implementation of new Governmental Accounting Standards Board (GASB), reporting and accounting standards which are essential for maintaining the fiscal integrity of the District, overseeing the accounting and audit of the general obligation bond program(s), and reviewing the fiscal operations of the enterprise activities that include the campus bookstores, food services, and the Centers.

The position may require night and weekend work.

• Fiscal Leadership:
  Provides technical expertise, information and assistance to the Vice President of Administrative Services regarding assigned functions including assisting in the formulation and development of policies, procedures and programs. Plans, organizes, and directs fiscal services operations including accounting, budget, accounts payable and receivable, payroll, and cashier functions. Provides leadership by implementing departmental goals, and supervising assigned staff, interviewing, recommending transfers, reassignment, termination and disciplinary actions of assigned classified business team members in accounting, budgeting, payroll and finance.
  
  Assists and recommends changes and updates to board policies and administrative procedures in accordance with financial reporting and compliance guidelines. Develops and implements strategies, plans, and processes centered on diversity, equity, inclusion, and the success of the students.
• Budget Development and Monitoring:
  Leads and directs the development of the tentative and final budgets based on various fiscal assumptions and verify final budget and related documents. Analyzes, interprets and summarizes budget and financial data including budget information from the State, the California Community Colleges Chancellor's Office, and other government agencies. Prepares, assists, and conducts budget and financial presentations to various participatory governance groups.
  
  Coordinates, analyzes, and monitors the district's revenues streams including State Apportionment and non-apportionment revenue sources to ensure sufficient cash flow and healthy fund reserves for the district.
• Accounting Oversight:
  Develops and implements accounting systems, procedures, methods and forms. Supervises the systems and processes related to the proper accounting of district's fixed assets. Develops and maintains the enterprise resource planning system of software and integrated applications. Prepares, reviews, analyzes, reports and approves financial data, transactions and records including payroll processing, bank reconciliations, billings, collections, cash flow, financial aid, capital projects, retiree benefits, foundation accounting and federal, State and local government reports.
  
  Maintains and reconciles the general ledger to subsidiary ledgers. Supervises and reviews payroll processing to ensure accuracy and compliance with all legal requirements. Plans, coordinates, and monitors the district's bank accounts and investments portfolios including the OPEB Trust, Technology Endowment, Associated…