Administrative Technician II​/III - Payroll Technician

The City of Alameda is seeking an enthusiastic, dedicated, and conscientious individual to join the City's Finance Department in the role of Administrative Technician II or III - Payroll. As a member of the Finance Department, you will act as an integral part of the payroll and finance team as well as a resource for employees and staff throughout the City.

Under general direction, the Administrative Technician II/III performs advanced level para‑professional and technical work involved in the development, coordination and execution of administrative operational activities of assigned specialized areas; performs other related work as required. In addition to meeting the established guidelines for the position, the ideal candidate will have knowledge and/or experience of payroll functions. Experience using Excel and Tyler Munis or a similar ERP system is highly desirable.

This position will specialize in select activities of the unit and cross‑train to support all functions over time. This position reports to the Payroll Manager.

Administrative Technician II: $38.01 - $46.19 hourly Administrative Technician III: $43.98 - $53.44 hourly

• Four day, 36 hour work week (Monday through Thursday)
• CalPERS Retirement:
  Classic Members: 2% at 55 formula, 8.868% contribution;
  New Members 2% @ 62 formula, 8.75% contribution.
• Medical:
  The City contracts with CalPERS to provide comprehensive health coverage to employees. Multiple HMO and PPO plans available
• Dental:
  Comprehensive dental coverage provided to employees and their eligible dependents.
• Vacation:
  Starting with 75 hours annually and increasing with years of service.
• Holidays: 11 City Holidays and 4 floating Holidays
• Sick Leave: 90 hours annually; unused sick leave is converted to service credit at retirement

• Setting up payroll controls; computing and entering payroll related information; determining cost allocations and payroll taxes; calculating wage assignments; preparing exception reports.
• Performs the full spectrum of payroll duties, including but not limited to: setting up and processing payroll for the entire City, printing and disbursing time sheets and pay checks, calculating wage garnishments, paying vendors and taxes, billing departments, requesting wire transfers, preparing journal entries, calculating FLSA premium pays and knowledge of regular rate of pay, knowledge of the CalPERS system.
• Prepare and file quarterly Federal and State tax returns.
• Maintain timekeeping system including but not limited to: user, workflow, and schedule setups
• On an annual basis, prepares tax documents for City employees, including W-2, 1095-C, 1099-R and any subsequent corrections.
• Inputs, collects and assists employees with forms to change their deductions and tax with holdings.
• Inputs/reviews and verifies time entries for employees from all City of Alameda departments, ensuring correct pay codes, pay rates and hours.
• Establishes procedures and forms and develops/maintains procedural manuals for both existing and changing policies; corrects, clarifies and informs employees from all levels and from all departments on these existing and changing policies.
• Maintains knowledge and researches changing policies and government rulings, and ensures City compliance
• Reviews work to ensure compliance with policy, standards and established procedures, taking into account the Memorandums of Understanding for all bargaining groups, the Fair Labor Standards Act, Internal Revenue Service, Employment Development Department and City policies/ past practice.
• Ensures payroll is processed in a timely fashion through due diligence and following up with departments.
• Establishes and maintains various records and complex record keeping systems, including specialized technical computer applications.
• Conducts various audits, verifies data and information, and researches discrepancies.
• Performs complex computations.
• Operates a variety of machines and equipment; performs technical staff work pertaining to the operation and maintenance of specialized equipment and software applications.
• Researches and prepares a variety of reports, statements…