Office & Culture Administrator

Founded in 2000, Ivalua is a leading global provider of cloud-based procurement solutions.

At Ivalua we are a global community of exceptional professionals, who believe that digital transformation revolutionizes supply chain sustainability and resiliency to unlock the power of supplier collaboration.

We achieve this through our leading cloud-based spend management platform that empowers hundreds of the world's most admired brands to effectively manage all categories of spend and all suppliers to increase profitability, improve ESG (environmental, social, and corporate governance) performance, lower risk, and improve productivity. Driven by our passions and fueled by our shared ambitions, we empower and challenge each other to create meaningful experiences for our colleagues, customers, partners, and communities.

We are dedicated to creating a supportive, engaging, and efficient environment for all employees. We partner closely with cross functional teams to ensure our offices, culture programs, and employee experience initiatives reflect our company values and enable people to do their best work. The Office & Culture Admin is a key part of this mission and will directly influence the day to day workplace experience.

The Office & Culture Admin will play a pivotal role in shaping the employee experience and building a workplace people love coming to every day. As our Office & Culture Admin, you will be at the center of our operations, ensuring the offices run smoothly while creating meaningful moments that strengthen connection, collaboration, and culture across the organization.

This is an exciting opportunity for someone who is highly organized, proactive, and passionate about people. You’ll have the chance to influence everything from day to day office operations to company-wide engagement initiatives. In this role, you’ll partner closely with HR, IT, and leadership to support our teams, elevate our workplace atmosphere, and bring our values to life through thoughtful programs and events.

If you thrive in dynamic environments, enjoy being the go-to person who keeps things running efficiently, and love making a positive impact on others, this role offers the autonomy, creativity, and growth opportunity to do just that.

• Office Operations & Facilities
  • Oversee daily office operations, including maintenance repairs, vendor coordination, and safety procedures.
  • Ensure the workplace is clean, organized, and properly stocked (pantry, supplies, equipment, etc).
  • Partner with HR, IT, and leadership on space planning, seating charts, and employee onboarding/offboarding
  • Oversee workplace health & safety protocols, emergency procedures, and compliance.
• Culture, Events & Employee Experience
  • Plan, coordinate, and execute internal events (celebrations, team-building activities, holiday events, wellness initiatives, etc.)
  • Partner with HR on culture initiatives and employee engagement programs.
  • Support community outreach, volunteering initiatives, and CSR-related events
• Expense & Travel Support
  • Review & process employee expense reports for accuracy, policy compliance, and required documentation.
  • Support and troubleshoot travel bookings made through corporate systems.
  • Assist employees when booking flights, accommodations, and transportation in accordance with company policy.

If you have the below experience and strengths this role could be for you:

• At least 3 years strong working experience in office management, facilities coordination, or workplace operations.
• Strong organizational & problem solving skills
• Ability to manage multiple vendors and competing priorities
• Prior experience in events, employee engagement, culture programs, or communications
• Creative, organized, and detail oriented
• Familiarity with expense management platforms & travel booking systems
• Bachelor's degree in related field required or equivalent experience with proven skills

• Strong project and time management skills with ability to track concurrent project timelines, resource allocations, and critical milestones.
• Global mindset - ability to adapt to various people & cultures with…