Maintenance Office Assistant

Overview

Full‑time, year‑round Maintenance Office Assistant (Entry‑to‑Mid‑Level). Duties include greeting visitors, answering and distributing calls, providing clerical support, and managing maintenance division schedules and timekeeping.

• Greet and receive all visitors, directing them to the proper individual or department.
• Answer, screen, and dispatch calls while maintaining daily call logs/work lists for all trades.
• Provide clerical support: execute documents in Docu Sign, scan, file, type correspondence, create spreadsheets, sort and distribute mail, and coordinate events.
• Enter purchase order requests in JD Edwards and process packing lists and invoices.
• Maintain and track all open invoices through the OnBase system; process receipts and invoices in JD Edwards, Smartsheet, and OnBase on a daily basis.
• Troubleshoot issues with invoices not clearing in OnBase.
• Create and distribute a monthly spreadsheet of open purchase orders to leaders.
• Review and correct departmental labor time‑clock entries in Kronos; obtain required approvals for time edits.
• Update and maintain maintenance division schedules; track associate attendance via hard cards, spreadsheets, and Kronos.
• Assist with organization and distribution of employee incentives.
• Data entry of all work records on a daily basis.

• 3 weeks paid vacation (6 sick days, 8 paid holidays).
• Several medical coverage options.
• 401 K match.
• FREE entry to ALL parks and water parks.
• Complimentary tickets for friends and family.
• Discounts on food and park merchandise.
• Full‑time and part‑time employee events and gatherings.

• High school graduate or GED.
• Knowledge of office practices, computer literacy, and data entry skills; proficient keyboarding 50‑55 wpm.
• Experience with Smartsheet, Microsoft Office, Windows, JD Edwards, Kronos, OnBase, and Docu Sign.
• Strong organizational, multi‑tasking and communication skills.
• Ability to work nights, weekends and holiday periods as required.
• Ability to pass a mandatory (or random) drug test, unless prohibited by law.
• Ability to pass a background check if 18 years of age or older, subject to policy and lawful restrictions.