Personal Assistant

Overview

Job Title: Full-Time Personal Assistant needed in Fremont, CA (94539)

Location: Fremont, CA 94539

Schedule : 9 am – 5:30 pm with a 30-minute lunch break, will be the typical workday hours. Candidates should expect to work some evenings and events. No expected travel.

We are seeking a bright, motivated, and tech-savvy recent college graduate to join our team as a full-time Personal Assistant (PA). This role will work directly under the House Manager, providing comprehensive support across personal, household, and administrative needs. The ideal candidate is detail-oriented, proactive, and eager to grow in a dynamic environment.

• Administrative Support
  • Sort, organize, and manage mail and digital correspondence
  • Scan, file, and maintain important documents
  • Manage personal and household calendars
  • Track orders, returns, and receipts
  • Handle various errands as needed
• Household Management
  • Procure household and office supplies
  • Schedule and oversee vendors and service providers
  • Coordinate car maintenance and care
  • Support organizational and home improvement projects
• Staff & Vendor Management
  • Manage schedules and communication with housekeepers, chef, gardeners, arborist, pest control, pool staff, and others as needed
  • Ensure smooth coordination across all vendors and staff
• Travel Coordination
  • Arrange domestic and international travel
  • Work directly with the travel agent (Kanu’s company) to manage bookings, logistics, and itineraries
  • Prepare travel documentation and ensure smooth execution
• Database & Gifting Management
  • Maintain spreadsheets, email lists, and household databases
  • Support personal and professional gifting, including idea generation, ordering, and tracking
• Event & Party Planning
  • Create and send invitations; track RSVPs
  • Oversee vendors, order supplies, and coordinate decor/food
  • Be present on event day to manage logistics and ensure smooth execution
• Innovation & AI Utilization
  • Leverage AI tools to improve efficiency and enhance task execution
  • Continuously explore new technologies to improve workflows

• Passionate about supporting others and excelling as a PA
• Growth mindset and eagerness to learn new skills
• Exceptional attention to detail and organizational skills
• Highly tech-savvy with an AI-first mindset
• Professional, discreet, and trustworthy

• Internship or part-time job experience is preferred.
• Seeking a recent college graduate who is eager to work as a Personal/Admin/Executive Assistant.

$60-65K DOE with a $5K performance bonus. $300/month stipend for benefits. 2 weeks PTO to begin.