Office Manager

Who we are

Prior Labs is building foundation models that understand tabular data, the backbone of science and business. Foundation models have transformed text and images, but structured data has remained largely untouched. We’re tackling this $600B opportunity to fundamentally change how organizations work with scientific, medical, financial, and business data.

Momentum: We’re the world-leading organization in structured data ML. Our TabPFN v2 model was published in Nature and set a new state-of-the-art for tabular machine learning. Since its release, we’ve scaled model capabilities more than 20x, reached 2.5M+ downloads, 5,500+ Git Hub stars, and are seeing accelerating adoption across research and industry. We’re now building the next generation of tabular foundation models and actively commercializing them with global enterprises across Europe and the US.

Our team: We’re a small, highly selective team of 20+ engineers and researchers, selected from over 5,000 applicants, with backgrounds spanning Google, Apple, Amazon, Microsoft, G-Research, Jane Street, Goldman Sachs, and CERN, led by the creators of TabPFN and advised by world-leading AI researchers such as Bernhard Schölkopf and Turing Award winner Yann LeCun. Meet the team here.

What’s Next: Backed by top-tier investors and leaders from Hugging Face, Deep Mind, and Silo AI, we’re scaling fast. This is the moment to join: help us shape the future of structured data AI. Read our manifesto.

As our Internal Operations & Office Manager in Freiburg
, you'll be instrumental in establishing our presence and building the foundation for our growing team. This role combines office management, executive support, and culture-building - you'll be the person who makes our Freiburg office feel like home while ensuring everything runs smoothly behind the scenes.

Location: Freiburg (on-site)

Office Establishment & Management

• Lead the setup and move of our Freiburg office - from space planning to vendor coordination

• Establish office systems and processes from the ground up

• Manage day-to-day office operations including supplies, vendors, mail, and ensuring our workspace is organized and functional

• Be the on-the-ground presence that keeps everything running smoothly

Executive Support

• Provide hands-on executive assistant support to Prior Labs  CEO

• Manage calendar, book travels, handle administrative tasks

• Anticipate needs and proactively solve problems before they arise

Culture Building

• Shape the culture of our Freiburg office

• Create a welcoming, productive environment that reflects our values

• Plan and coordinate office events and team gatherings

• Be the person who sets the tone and makes everyone s day better

Operations Foundation

• Build the operational infrastructure for a growing team

• Create processes that will scale as we grow

• Be the go-to person for office-related questions and needs

You're a hands-on, self-starter who thrives on building things from scratch. You love creating order out of chaos, take ownership naturally, and don't need to be told what to do next. You're excited by the idea of being the first operations person on the ground and shaping how things work.

This role is perfect if you:

• Are energized by variety and wearing multiple hats

• Love the idea of building something from the ground up

• Take initiative and ownership without needing direction

• Enjoy being the person who makes things happen behind the scenes

• Thrive in ambiguity and fast-paced environments

Essential Background:

• Excellent organizational and time-management skills

• Strong communication skills in both German and English

• Proactive, can-do attitude and willingness to tackle any task

• Comfortable working independently while being collaborative

• Genuine interest in startups, technology, and operations

Preferred Qualifications:

• Previous experience in office management, executive assistant roles, or operations

• Experience working in startup or fast-paced environments

• Project management experience (especially office moves or setups)

This role is based in Freiburg

• 30 days of paid vacation + public holidays

• Comprehensive benefits including healthcare, transportation, and fitness

• We believe the best products and teams come from a wide range of perspectives, experiences, and backgrounds. That’s why we welcome applications from people of all identities and walks of life, especially anyone who’s ever felt discouraged by "not checking every box."

• We’re committed to creating a safe, inclusive environment and providing equal opportunities regardless of gender, sexual orientation, origin, disabilities, or any other traits that make you who you are.