STARBASE Hill Academy Assistant

Summary

Assist/Support in the teaching of Science, Technology, Engineering, Art and Mathematics (STEAM) through inquiry‑based experiences to 5th‑9th grade students. This is the chance to enhance an interest in STEAM careers/subjects for those students who may not understand its endless possibilities.

Teaching And Learning Dept

STARBASE #7

02/23/2026

Note:

This is an out of district funded position, applicants understand that if the funding dissolves so does the position. 8 hrs a day // 210 days // Table 4, Grade 9, Step 1 - $29.28/hr

• Administrative Duties:
• Greets and assists parents, visitors, students and salespeople.
• Supervises activities of the STARBASE Hill office and other aides. Assigns duties, maintains order, participates in the assessment of the performance of office staff, resolves problems, arranges substitutes if necessary, etc.
• Prepares and distributes bulletin, newsletters, bulk mailings, etc. Sorts and distributes mail, E‑mail messages, etc.
• Telephones substitutes for absent teachers in emergency situations.
• Utilizes computer scheduling program.
• Organizes and coordinates program registration. Prepares forms to participating faculty and parents.
• Maintains computer payroll records for all school employees. Monitors substitute pay, maintains absence records, processes incentives, records leave information, etc.
• Administers first aid and files accident reports. Dispenses medication to students (i.e., secures and maintains required medication instruction and authorization forms, maintains required records, notifies parents when child does not receive medication or medication supply is low).
• Processes work orders and coordinates repair and maintenance of facility and equipment.
• Arranges student transportation with participating district personnel for scheduled dates.
• Provides general administrative support for the Director and staff.
• Composes and prepares correspondence, bulletins, newsletters, etc. Copies and distributes materials.
• Schedules appointments.
• Answers and directs incoming telephone calls and takes messages for Director and staff.
• Assists teachers, staff and administration with supply and other equipment/material requests. Processes expenditure request forms, purchase orders and warehouse requisitions. Receives and distributes supplies and equipment. Maintains inventory of supplies, books and equipment.
• Assists in the administration of all programs to include, but not limited to, Summer Camps, Advanced Clubs, outreach events and site tours.
• Processes school financial transactions and maintains related records, using district financial/bookkeeping procedures and authorized STARBASE Hill budget forms.
• Prepares expenditure request forms.
• Monitors budgets established by the Director and DoDI 1025.07. Answers questions, prepares related printouts, ensures that expenditures are within required limits, etc.
• Monitors and processes district purchasing card expenditures for school personnel (e.g., collects receipts, checks for accuracy, codes accounts, reconciles, monitors budgets).
• Collects and receipts monies from classes, clubs, etc. Maintains record/files of receipts.
• Coordinates and assists with monthly/quarterly/annual financial reports with Federal Program Manager and Davis School District STEM Director. Coordinates and assists with audits.
• Processes and maintains student and other school records. Maintains student records, entering information and updating as required (e.g., cumulative files, permission slips, photo authorization, etc). Receives and transfers cumulative files as required.
• Records attendance, ensuring proper completion of the STARBASE Hill programs.
• Enters school personnel actions into computer for all school employees (terminations, change of hours, etc.).
• Following established school and district policies and procedures, may manage school administrative functions in absence of Director and Lead Instructor or appointed teacher in charge (i.e., resolves discipline problems, makes decisions concerning dangerous situations, determines if children should be released to non‑custodial parents, contacts parents).
• May maintain and update…