Accounting Assistant

Job Title:

Accounting Assistant

Department:
School Based

Pay Grade:
Clerical Scale Grade C12

Work Calendar:
Service 220 Days

FLSA Status:
Non-Exempt

Reporting to the School Administrator, the Accounting Assistant will assist with the preparation and maintenance of fiscal records and related documents.

• Verify time and leave reports and make corrections as needed.
• Assist with the management of School Activity Fund accounts and Department Operating Budget.
• Serve as the school/department's financial expert and coordinate procurement and payment procedures.
• Review, post, and generate computer receipts for deposits from fund sponsors and reconcile to Summary of Daily Deposit Sheets.
• Prepare, process and maintain accurate employee payroll records monthly.
• Prepare Monthly Payroll Reports as needed.
• Prepare and reconcile year/fiscal end reports.
• Engage in ongoing professional development relevant to the position.
• Respond promptly and thoroughly to written and oral requests for information.
• Maintain a clean, neat appearance, appropriate to position.
• Maintain a record of appropriate attendance and punctuality.
• Serve as an optimal role model for students, colleagues, and the general public.
• Work in close harmony with colleagues, supervisors, and co-workers.
• Comply with all District and School policies and regulations, including confidentiality guidelines.
• Perform other related duties as required/assigned.

• Knowledge
  • Standard accounting principles and bookkeeping terminology and methods.
  • Standard office procedures, practices, and equipment.
  • At least one computer application related to accounting.
• Skills
  • Operation of a variety of office and computer equipment.
  • Operation of a variety of information and tracking systems.
  • Use of Microsoft Office (Word, Excel, PowerPoint).
  • Use of Google Drive (Docs, Sheets, Slides, Forms).
  • Meticulous attention to detail.
• Abilities
  • Establish and maintain effective working relationships with others.
  • Demonstrate excellent oral and written communication skills.
  • Work cooperatively and positively with staff.
  • Work independently as well as in a team environment.
  • Demonstrate effective time management and organizational skills.
  • Demonstrate initiative and flexibility.
  • Follow detailed procedures and perform mathematical computations with accuracy.
  • Prepare and maintain electronically generated spreadsheets.
  • Work on multiple projects while meeting all deadlines.
  • Show sustained effort and enthusiasm in quality and quantity of work.

• Work environment is inside an office, moderate noise.
• Requires occasional exertion of 20 pounds to move or lift objects.
• Standing, sitting for prolonged periods; operating motor vehicles or heavy equipment; repetitive hand, wrist, or finger motions; other physical tasks enumerated in the original description.
• Reasonable accommodations will be made to enable individuals with disabilities to perform the primary job functions.

Entry level

Full-time

Accounting/Auditing and Finance

Primary and Secondary Education

Location:

Stafford, VA | Salary: $50,000.00 – $55,000.00