Communications Representative - Switchboard

Communications Representative - Switchboard - Full-time

Job Category
:
Support Services

Requisition Number
: COMMU
011637

• Posted :
  January 19, 2026
• Full-Time

Showing 1 location

Full-time, 80 hours bi-weekly. Primary dayshift. evenings and nights as needed.

Job Summary

Is responsible for the day-to-day administration of incoming and outgoing communications as a PBX hospital operator, including associated radio and paging networks. Monitors automated alarm systems and initiates emergency notifications. Maintains departmental administrative records. Provides general assistance with hospital-wide communications.

Supports, and is responsible for incorporating into job performance, the Frederick Health (FH) mission, vision, core values and customer service philosophy and adheres to the FH Compliance Program, including following all regulatory requirements and the FH Standards of Behavior.

• Answers and directs incoming and outgoing telephone traffic.
• Possesses good telephone skills. Is able to answer multiple calls in a swift, accurate manner, including private physician’s phone, and nursing paging line.
• Answers and processes calls with a clear, understandable voice and pleasant manner. Demonstrates competence in the control and operation of the PBX console and associated equipment.
• Operates the overhead paging system in a clear, calm manner. Speaks with a clear and understandable voice, sends the correct message the first time.
• Demonstrates competence in the operation of all of the other methods for paging, Wireless Paging System, as well as Alpha Mate and console paging. Demonstrates competence in adhering to protocols of various and staff preferences in paging.
• Responds promptly in a calm professional manner. Notifies appropriate personnel, departments, and off campus agencies via paging, radio and telephone systems according to operational procedures and department policy. Completes necessary notification records and documents response.
• Is able to promptly determine the location of various alarms and dispatch the appropriate response team.
• Must be able to prioritize response to the various alarms and phone calls.
• Provides central radio dispatch control for hospital security department and maintains as request radio contact by changing frequencies with Plant Operations, Environmental Services, Couriers, and Home Medical Equipment during routine and emergency situations.
• Relays radio messages and related information to security officers in an accurate, timely and professional manner.
• Contacts and accurately relays information to law enforcement as well as other public agencies as situation warrant.
• Adheres to published protocols when contacting on call staff for ancillary departments. Must be completely accurate in record keeping for these calls.
• Provides patient room and telephone number according to established policy. Provides calling information to staff requests.
• Uses sound judgment when responding to patient information requests.
• Always answers each caller with the proper greeting, and always identifying the operator by first name.
• Helps to control access to patients who are “ Do Not Disturb” or “ Confidential”.
• Assists patients with 2nd party billing services for long distance calls generated in patient rooms.
• Aids with information on deceased patients and notifies security of funeral home acquisition of patient.
• Directs security officers when replacing defective patient telephone sets or TDY phones when notified by nursing.
• Without direction, initiates and utilizes proper pre-established back-up system.
• Obtains, records and reports trouble information according to established procedures.
• Obtains and maintains on call schedules for physician groups and ancillary departments.
• Obtains and maintains on call schedules for ancillary departments
• Maintains a high level of confidentiality when discussing patient and hospital related information.
• Assists all callers with their inquiries while still maintaining Patient Confidentiality.

Required

Knowledge, Skills and Abilities:

• Must possess high degree of diplomacy when interacting with patients, visitors, staff, physicians and co-workers
• E…