Warner Mechanical - Project Administrator

Overview

Warner Mechanical, a Division of R.W. Warner, Inc., is a leading Mechanical Contractor specializing in the fabrication and installation of HVAC, plumbing, and piping systems for commercial and industrial projects. The Project Administrator will support project management and field operations by providing technical and administrative assistance throughout all phases of the project lifecycle.

Job Title: Project Administrator
Location: Frederick, MD
Job Type: Full-Time, Monday to Friday

• Assist Project Manager with tracking the overall progress of a project in support of all project goals and deliverables.
• Review and analyze project documentation and specifications to fully understand the scope of work and ensure compliance with contract requirements throughout the submittal process.
• Manage and track all project documentation, including submittals, closeout documents, and procurement of critical and long-lead materials and equipment.
• Maintain accurate tracking logs for submittals, equipment, and closeout items to support timely project execution.
• Coordinate with contractors and other stakeholders to ensure project documentation milestones are met.
• Manage the communication, collection, and dissemination of technical information between Warner Mechanical, subcontractors and reviewing agencies.
• Attend internal and external project meetings and distribute relevant updates or action items as needed.
• Provide Field Supervision with project assistance to ensure all necessary documentation is completed and submitted properly.
• Develop and maintain positive relationships with clients and subcontractors.
• Approach all tasks with professionalism, a collaborative team spirit, and a client-focused attitude.

• Demonstrate dependability as well as support for company policies.
• Knowledgeable in Microsoft Office (Excel, Word, Outlook, One Drive).
• Ability to use or learn to use Bluebeam Revu.
• Strong technical aptitude with ability to learn basic understanding of HVAC and plumbing systems, including contract plans and terminology.
• Attention to detail to follow instruction and/or direction from supervisors.
• Strong organizational, analytical, and problem-solving skills with the ability to manage multiple tasks under strict deadlines.
• Must be a self-motivator and team participant.
• Excellent verbal and written skills to effectively communicate with all stakeholders.
• Experience in the mechanical/plumbing contracting industry preferred.

• Health, Dental, & Vision Insurance
• Short and Long-Term Disability
• 401(k)
• PTO
• Paid Holidays

R.W. Warner, Inc. is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace where all individuals are treated with respect and dignity. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

• Entry level

• Full-time

• Project Management and Information Technology

• Construction