Office Administrator

SUMMARY

Cartesian Therapeutics is reimagining cell therapies with transformative technologies to bring a new generation of treatment options to patients with autoimmune diseases. With recent company growth, we are seeking a highly organized and motivated Office Administrator to join our team and support our front desk and office operations while contributing to a positive workplace environment.

• Front Desk Management: Serve as the first point of contact for visitors, clients, and employees, ensuring a welcoming atmosphere. Answer phone calls, manage inquiries, and direct them appropriately.

• Site Management: Maintain cleanliness and organization of kitchenette and meeting areas. Monitor supplies, restock as necessary, and ensure a welcoming environment for staff and visitors.

• Corporate Event Planning: Assist in planning and booking corporate events, including logistics, catering, and venue arrangements. Ensure events run smoothly and meet company standards.

• Ad Hoc Tasks: Support various teams with administrative tasks as needed, demonstrating flexibility and a proactive approach to workload management.

• A minimum of 5 years' experience providing office and administrative support, to include supporting senior management and multiple projects.
• Strong organizational skills and the ability to prioritize tasks independently.
• A high degree of professionalism and the ability to interact with people from a variety of backgrounds.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). Experience using SharePoint a plus.
• Ability to proactively monitor and manage all inbound digital communications, including responding to and actioning inquiries, messages, and requests received through Outlook and Microsoft Teams.
• Ability to work independently and as part of a team.
• A self-starter mentality with a proactive approach to problem-solving.
• Attention to detail and a commitment to maintaining a professional environment.
• Ability to be on-site five days a week in our Frederick, Maryland office during the core hours of 9:00 – 4:00.

Cartesian is an Equal Opportunity Employer and is committed to fostering an environment in which all employees are treated fairly without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, marital status, genetic information, military status, or any other characteristic protected under applicable law.