Administrative Assistant

Job Title:

Administrative Assistant

Job Description

We are seeking a detail-oriented Administrative Assistant to join our team for a 1st shift position. The primary responsibilities include checking trucks in and out of the system and performing data entry tasks. This role involves daily checks, closing trucks, printing invoices, resolving tickets, UPS carrier processing, running reports for the sales team, filing evidence of insurability, dispatch tracking, scanning pick lists, and maintaining system updates to support drivers and the sales team.

Responsibilities

+ Process invoices accurately and efficiently.

+ Populate pre-pick slips for outgoing orders.

+ Perform filing duties to maintain organized records.

+ Conduct data entry tasks utilizing Excel spreadsheets.

+ Provide excellent customer service to internal and external customers, including drivers, material handlers, and vendors.

+ Assist in logistics operations and dispatch tracking.

+ Ensure timely UPS carrier processing and report generation for the sales team.

Essential Skills

+ 2-3 years of administrative experience.

+ Proficiency in Microsoft Office Suite, especially Excel.

+ Strong data entry skills.

+ Experience in customer service.

+ Ability to type at least 40 words per minute (typing test required).

+ Familiarity with manufacturing and warehouse environments.

Additional

Skills & Qualifications

+

Experience with programs such as OTM and Agility.

+ Strong multitasking abilities.

+ Basic proficiency in math skills.

+ Reliability and strong communication skills.

Work Environment

The work schedule is from 9:00 AM to 6:00 PM, Monday through Friday, with a one-hour lunch break. The role is onsite and involves sharing an office with team members. Our team culture is laid-back yet focused on ensuring customer priorities are completed on time. The environment is open and honest, with opportunities for cross-training and career advancement. We offer a comprehensive benefits package including Blue Cross Blue Shield, 401(k), PTO, dental, and vision, with potential raises based on performance.

Job Type & Location

This is a Contract to Hire position based out of FREDERICK, MD.

Pay and Benefits

The pay range for this position is $18.00 - $19.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in FREDERICK,MD.

Final date to receive applications

This position is anticipated to close on Mar 18, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.