Administrative Assistant to Associate Vice President, School of Technology, Trades, Busines

Overview

Requisition Number: AS963P

Job Title:

Administrative Assistant to the Associate Vice President, School of Technology, Trades, Business, and Hospitality
Pay Rate: $32.47 - $35.72 hourly
Position Type:
Support

• Serve as the point of contact for School of TTBH and the AVP/Dean; receive and screen internal and external visitors, telephone calls, and emails while maintaining utmost discretion and confidentiality. Assist employees with employment paperwork, ensuring completeness and accuracy.
• Serve as a welcoming, effective, and efficient communicator when greeting callers and visitors to ensure excellent customer service to internal and external constituents via phone, email, and face-to-face communication.
• Support the academic processes and procedures for the School of TTBH.
• Serve as the liaison to the office of the Provost/Vice President for Teaching, Learning, and Student Success.
• Coordinate and manage the calendar for the AVP/Dean of TTBH, including scheduled meetings, events, conferences, and one-on-ones with direct reports and other activities with particular attention to preparation, logistics, and briefings.
• Attend meetings, draft presentations, record and disseminate minutes, and prepare correspondence and other materials supporting initiatives.
• Order office supplies, employee name badges, and other materials, supplies, and services as requested.
• Develop and maintain departmental documents, systems, and electronic tracking methods to support and ensure the efficiency of the School of TTBH. Maintain appropriate information, document storage, and retrieval.
• Develop and maintain systems to support the AVP/Dean of TTBH office and automation of processes using electronic forms and software packages. Maintain appropriate information, document storage, and retrieval systems.
• Monitor budgets, including tracking and maintaining expenditures, reconciling accounts, providing reports, preparing purchase orders, vouchers, and budget transfers.
• Make travel arrangements (flights, hotel, conference registrations), and prepare travel itineraries and expense reports.
• Monitor correspondence from community members, both internal and external, regarding questions and clarifications.
• Assist with logistics for special events and projects for the School of TTBH, the College, and employee-facing events.
• Perform other duties as assigned.

• Associates degree or two years of related administrative support experience.
• Four years experience working in a customer service environment.
• Excellent verbal and written communication skills.
• Experience with Microsoft Office Suite.
• Demonstrated ability to maintain strict confidentiality.

• Perform duties efficiently and in a fast-paced environment.
• Experience handling conflicts and challenging situations.
• Ability to perform multiple, simultaneous tasks.
• Ability to work independently with minimal supervision.
• Experience using People Soft HR, Perceptive Content, and working knowledge of relational databases.
• Proven interpersonal communication, oral and written, and customer service skills that will accommodate daily interactions with students, faculty, administration, and clientele.

8:30 AM – 4:30 PM, Monday to Friday

Full Time

Yes

No

03/04/2026

All applications and required documents must be submitted online. Mail, e-mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position.

For best consideration, applications should be received by March 4, 2026. Review of applications after this date is not guaranteed.

Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values engagement and belonging for students and staff and encourages members from historically under-represented groups to apply.

Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment.