Personnel Assistant - Sheriff's Office

Job Overview

Non-exempt; full-time; 40 hours per week;
Monday – Friday: 8:00 a.m. – 4:00 p.m.; full-benefits

This administrative position is assigned to the Sheriff's Office Personnel Services Section and is responsible for performing personnel services actions and assisting with general human resources duties for the department. Supervision is received from the Personnel Supervisor.

NOTE:

The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• Employee Health Center with no or low-cost primary and urgent care
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan
  • Vesting after 5 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include:
  Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

• Maintain and secure all personnel files, background investigations and departmental memos in accordance with the Frederick County Human Resources policy, the Sheriff’s Office policy, OSHA and HIPPA requirements
• In conjunction with Human Resources, coordinate the recruitment and selection process for both uniformed and non-uniformed applicants within the NEOGOV online hiring system, to include job description review, administration of skills testing, candidate notification, pre-employment drug/physical testing and background checks, new employee orientation and training, etc.
• Review, analyze, and submit HR actions for new hires, departmental transfers, promotions, new hires, and terminations
• Compile, prepare and maintain manual and computerized files and reports; prepare and submit routine reports as needed
• Compose and prepare professional correspondence, memos, forms, reports, presentations, and other written work for review and approval
• Maintain data in I-Leads for Sheriff's Office personnel
• Maintain employee data in Skills Manager
• Monitor the schedule of employee evaluations; instruct and guide supervisors on dates/process as needed
• Maintain and generate organizational charts
• Process all required paperwork for new hires both electronically and manually
• Serve as administrator of the Extended Sick Leave Program
• Coordinate the day-to-day administrative activities for the Personnel Services office
• Prepare agendas, reference materials, reports and minutes for meetings led by Personnel Services
• Coordinate appointments, meetings and other aspects of Personnel Services calendar
• Compile and prepare data for reports
• Prepare division-wide correspondence which requires knowledge of division programs, personnel, procedures, functions and policies
• Perform other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The essential duties do not cover all duties that may be assigned. Reasonable…