Executive Assistant, School of Behavioral and Health Sciences

Executive Assistant, School of Behavioral and Health Sciences

Job Category
:
Administrative (5+)

Requisition Number
: EXECU
002168

• Posted :
  January 16, 2026
• Full-Time
• On-site

Showing 1 location

Frederick, Maryland
Frederick, MD 21701, USA

Under the general direction of the Dean of the School of Behavioral and Health Sciences, the Executive Assistant provides high‑level, complex, and confidential administrative support to the Dean and the School’s academic departments, including psychology, counseling, nursing, sociology and social work, nutrition, health informatics, and public health. As an integral member of the School’s team, this position manages the daily operations of the Dean’s Office, supports strategic initiatives, exercises independent judgment on non‑routine matters, and serves as a primary liaison to faculty, staff, students, and external partners.

The Executive Assistant supervises student employees, manages sensitive information with discretion, and supports special projects and institutional priorities. Occasional evening or weekend work may be required.

Essential Duties include the following. Other duties may be assigned.

Administrative Support (70%)

• Serves as the Executive Assistant to the Dean and provides comprehensive administrative management for the School of Behavioral and Health Sciences
• Assists the Dean with meeting strategic goals and priorities
• Responds independently to routine and complex inquiries on behalf of the Dean
• Drafts correspondence and prepares responses involving non-routine matters for the Dean’s review and signature
• Manages the Dean’s calendar, schedules meetings and appointments, and assembles briefing materials in advance
• Screens mail and electronic correspondence and determines appropriate action
• Completes special projects for the Dean as requested
• Maintains electronic and archival filing systems, including confidential records related to personnel, students, budgets, and accreditation
• Assists in the preparation of regulatory and accreditation reports
• Coordinates faculty recruitment processes, including organizing application materials, scheduling interviews, and arranging travel and reimbursements
• Compiles and distributes teaching schedules, office hours, classroom assignments, and final exam schedules in coordination with the Registrar’s Office
• Independently resolves scheduling conflicts and facilitates classroom changes to meet enrollment or technology needs
• Provides onboarding and orientation for new full‑time and adjunct faculty
• Maintains and updates departmental manuals and procedural documentation
• Orders desk and examination copies of textbooks.
• Plans and coordinates school-wide events, conferences, and special programs.
• Arranges guest speakers, negotiates honoraria, secures space, coordinates catering, transportation, and promotional materials.
• Maintains close working relationships with Campus Safety, IT, and Facilities Management.
• Submits work orders, access requests, room reservations, and transportation requests.
• Oversees office operations and establishes priorities to ensure efficient workflows.
• Supervises, trains, and schedules student employees.
• Provides cross‑coverage for other administrative offices during absences.

Financial and Operational Management (20%)

• Downloads, reviews, and analyzes monthly budget reports.
• Maintains and monitors departmental financial records.
• Tracks expenditures and reconciles accounts.
• Prepares requisitions and purchase orders.
• Independently places vendor orders and follows up as needed.
• Works with Accounting to ensure timely payment of invoices.
• Processes faculty reimbursement requests.
• Manages departmental supplies and inventory.
• Coordinates service calls for office and laboratory equipment.

Customer Service and Campus Engagement (10%)

• Serves as a primary point of contact for faculty, staff, students, and external partners.
• Greets visitors and manages phone and email communications.
• Responds to inquiries with professionalism, discretion, and diplomacy.
• Assists with class cancellations and student notifications.
• Supports exam logistics for faculty as needed.
• Promotes departmental and student engagement events.

Professional Development

Participates…