Administrative Assistant

Job Title:

Administrative Assistant

Job Description

The Administrative Assistant will serve as a key support figure to the President/COO, ensuring efficient management of requests, tasks, and deliverables. This role involves managing email and telephone correspondence, coordinating schedules, and providing administrative support to the Management Team.

Responsibilities

+ Act as a gatekeeper for the President/COO, filtering requests for time, tasks, deliverables, and information.

+ Manage email and telephone correspondence for the President/COO to ensure timely response and follow-up.

+ Brief the President/COO on the status of duties on a daily basis.

+ Generate scheduled reports and presentations for the Management Team.

+ Generate, manage, and maintain documents to support installation projects, including submittal packages, manuals, and close-out documents.

+ Maintain business forms and registrations as required, including licenses, security clearances, associations, insurance certificates, and vendor setup.

+ Make travel arrangements, including hotel, flights, and car rentals.

+ Coordinate the schedules of the Management Team, ensuring seamless execution of meetings, deadlines, and presentations.

+ Attend internal meetings, generating accurate meeting notes and assigning tasks for follow-up.

+ Perform other tasks as required to ensure the company's workflow runs smoothly.

Essential Skills

+ 3-5 years of administrative assistant experience.

+ Proficiency in schedule management, problem-solving, and customer service.

+

Experience with projects, invoicing, data entry, and calendar management.

+ Typing speed of 40 wpm.

+ Proficiency in MS Office Suite, Quick Books, and Adobe.

Additional

Skills & Qualifications

+ Associate's degree or equivalent experience preferred.

+ US Citizenship required;

The Administrative Assistant will work in a supportive and dynamic team environment. The role is 100% onsite, with hours from 8:30 AM to 5:00 PM on Monday and 9:00 AM to 5:00 PM from Tuesday through Friday. The office is smaller, with about 10 employees, promoting a culture that is feedback-driven, results-driven, and celebrates wins. The dress code is business casual.

The office setup is in a pit, but new, taller cubicles have been ordered to enhance the work environment.

Job Type & Location

This is a Contract to Hire position based out of FREDERICK, MD.

Pay and Benefits

The pay range for this position is $19.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in FREDERICK,MD.

Final date to receive applications

This position is anticipated to close on Jan 20, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.