AP Coordinator

Responsibilities

Kforce has a client in Frederick, MD that is seeking a detail-oriented and organized Accounts Payable Coordinator to support their fast-paced accounting team. This role is responsible for processing a high volume of vendor invoices accurately and efficiently while maintaining strong internal controls and vendor relationships. The ideal candidate thrives in deadline-driven environments and has experience managing large invoice volumes across multiple entities or cost centers.

• Process 500‑600+ invoices weekly with accuracy and timeliness
• Perform 2-way and 3-way matching (invoice, purchase order, receiving documentation)
• Review invoices for proper coding, approvals, and compliance with company policies
• Accurately code invoices to appropriate GL accounts, departments, properties, or job codes
• Resolve invoice discrepancies by communicating with vendors and internal stakeholders
• Maintain vendor records including W-9s, payment terms, and ACH information
• Ensure timely payments to avoid late fees and maintain strong vendor relationships
• Reconcile vendor statements and research outstanding balances
• Assist with month-end close including accruals and AP aging analysis
• Support 1099 preparation and year-end reporting
• Maintain organized digital and/or paper filing systems

• 2+ years of accounts payable experience in a high‑volume environment
• Experience processing 80+ invoices per day
• Strong understanding of GL coding and basic accounting principles
• Experience with ERP systems
• Proficient in Excel
• Ability to prioritize tasks and meet strict deadlines
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note:

Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law. This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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