Disbursement Supervisor

Overview

We are seeking a highly motivated and experienced Cash Disbursement Supervisor to lead and optimize our organization's outgoing payment processes. This critical role is responsible for the strategic oversight and operational excellence of all disbursement activities, ensuring accuracy, compliance, and efficiency. The successful candidate will not only manage the day-to-day operations but will also be a key contributor to process improvement initiatives, internal control enhancements, and the development of best practices within the disbursements function.

This is a leadership role with opportunities for growth and impact within a dynamic finance environment. The Disbursement Supervisor is responsible for managing and ensuring the accurate, timely, and compliant processing of outgoing payments across the organization. This includes vendor payments, employee reimbursements, and other financial obligations. The position also supports internal controls, audit compliance, and continuous improvement of disbursement processes to ensure financial integrity and operational efficiency.

• Strategic Leadership & Process Optimization: Oversee and optimize the entire cash disbursement lifecycle, from invoice receipt to payment execution, ensuring efficient and streamlined processes.
• Strategic Leadership & Process Optimization (continued): Identify and implement process improvements, automation opportunities, and technology enhancements to increase efficiency, reduce errors, and improve payment cycle times.
• Strategic Leadership & Process Optimization (continued): Develop and maintain comprehensive documentation of disbursement policies and procedures.
• Strategic Leadership & Process Optimization (continued): Contribute to the development and implementation of cross-functional initiatives related to AP and cash management.

• Operational Excellence & Compliance: Manage the accurate and timely processing of all outgoing payments, including ACH, wire transfers, checks, and international payments.
• Operational Excellence & Compliance (continued): Ensure strict adherence to internal controls, financial policies, and regulatory requirements, including SOX compliance and IRS 1099 reporting.
• Operational Excellence & Compliance (continued): Monitor payment schedules to proactively manage cash flow and avoid late payment fees or penalties.
• Operational Excellence & Compliance (continued): Lead the monthly, quarterly, and year-end close processes related to disbursements, including reconciliation, accruals, and reporting.
• Operational Excellence & Compliance (continued): Oversee the resolution of payment discrepancies and vendor inquiries, ensuring positive vendor relationships.

• Internal Control & Audit Support: Maintain and strengthen internal controls over the disbursement process.
• Internal Control & Audit Support (continued): Prepare and provide documentation for internal and external audits.
• Internal Control & Audit Support (continued): Proactively identify and mitigate potential risks related to disbursements.

• Team Leadership & Development: Lead, mentor, and develop a team of disbursement professionals, providing guidance, training, and performance feedback.
• Team Leadership & Development (continued): Foster a collaborative and results-oriented team environment.
• Team Leadership & Development (continued): Ensure adequate staffing and resource allocation within the disbursement function.

• Other duties as required

• Bachelor's degree in Accounting, Finance, or a related field.
• 4-6 years of experience in Accounts Payable or Cash Disbursements, with at least 4+ years in a supervisory or leadership role.
• Strong understanding of accounting principles, financial controls, and payment processes.
• Experience with ERP systems (e.g., D365, SAP, Oracle, Net Suite) and payment processing platforms.
• Demonstrated ability to identify and implement process improvements.
• Excellent analytical, problem-solving, and communication skills.
• Experience with general ledger and account reconciliations
• Ability to understand and apply company policies and procedures.
• Experience with outstanding checks and escheatment.
• Ability to train new…