Administrative Services Assistant

Job Information

Opening Date/Time: 03/04/2026 12:00 AM Central Time

Closing Date/Time: 03/10/2026 11:59 PM Central Time

Salary (Monthly): $4,057.00 - $6,099.00

Salary (Annually): $48,684.00 - $73,188.00

Job Type: Full-Time

City, State

Location:

Nashville, TN

Department:
Disability and Aging

Location of Position:
Department of Disability and Aging, TN Early Intervention System Division, Davidson County

Position Type:
Hybrid (In office and Remote)

Required documents:
Certified transcript or diploma copy, Motor Vehicle Records screening. Criminal background check is required.

Education and Experience:

• Graduation from an accredited college or university with a bachelor’s degree and four years of full‑time increasingly responsible professional staff administrative work.
• Substitution of Experience for
  
  Education:
  
  up to four years of sub‑professional, paraprofessional, or professional experience may be substituted for the required education on a year‑for‑year basis.
• Substitution of Education for
  
  Experience:
  
  up to two years of graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience on a year‑for‑year basis.
• Alternatively, three years of increasingly responsible professional administrative services experience with the State of Tennessee.

Necessary Special Qualifications (for positions within the Department of Human Services):

• Complete a criminal history disclosure form approved by the appointing authority.
• Agree to release all records involving criminal history to the appointing authority.
• Supply a fingerprint sample prescribed by the TBI for criminal history records check.
• Submit to a review of status on the Department of Health’s vulnerable persons registry.

Positions within the Disability Determinations Section of the Division of Rehabilitation Services within the Department of Human Services must complete a federal background check in accordance with HSPD‑12 for issuance of an HSPD‑12 compliant Personal Identity Verification (PIV) credential card.

Under general supervision, performs professional staff administrative work of considerable difficulty in support of line operations; and performs related work as required. Incumbents in this class function at the lead level and may supervise subordinate staff. This work involves considerable participation in developing, implementing and evaluating policies and procedures having significant impact on a department as a whole or a segment of the public.

This class differs from that of Admin Services Assistant 3 in that incumbents of the latter function at the advanced working level and perform duties with less scope and impact in the areas of policy development, fiscal control and personal contacts. This class differs from that of Admin Services Assistant 5 in that incumbents of the latter independently perform very complex administrative services duties having broad scope and impact and often independently manage fiscal services and budgetary activities of greater size and complexity.

• Independently develops policies and procedures for implementing new or modifying existing administrative services programs and activities.
• Oversees a program function such as fiscal services, budgeting, grants administration, contract management and administration, procurement, property administration, space planning and management, personnel, stores, records management, mail, printing, public information, and general research with independent control over grants and/or contracts of significant complexity and monetary value.
• May supervise staff, write job plans, and conduct performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions.
• Serves as a liaison between the agency and officials, administrators, legal, technical, and business professionals, and the general public in order to explain, interpret, and enforce pertinent laws, regulations, policies, and procedures.
• Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant…