Executive Assistant

Overview

Nex Gen is looking to add an Executive Assistant to their teamin Franklin, TN!

Why Nex Gen?

Nex Gen Contracting, the self-perform arm of Gray, is based in Franklin, TN, and specializes in executing turnkey project scopes, including concrete, steel, millwright, and finishes. Nex Gen is fully integrated with Gray Construction and serves as a preferred subcontractor. The Nex Gen team is made of career, trade-specific professionals and core craftsmen with decades of experience who are dedicated to meeting our customers’ unique needs.

Nex Gen offers a wide range of self-perform services, which include supervision, administration, craft labor, materials, tools, documentation, consumables, and safety devices to successfully carry projects from start to finish.

Why Gray?

Gray is a fully integrated, global service provider deeply in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers:
Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial.

Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

Position Summary

The Executive Administrative Assistant provides high-level administrative support to the Executive Leadership Team, exercising independent judgment and discretion in managing priorities and sensitive information. This role oversees scheduling, travel, communications, expense management, and meeting preparation while coordinating special projects that impact executive decision-making and business. The position also supports the development and maintenance of standard operating procedures and administrative processes to enhance organizational efficiency and effectiveness.

• Bachelor’s degree from a four-year college or university plus a minimum of five (5) years of experience providing high-level executive support, or an equivalent combination of education and experience demonstrating the ability to exercise discretion and independent judgment.
• Advanced proficiency in Microsoft Office Suite, Outlook, and Bluebeam, with the ability to leverage technology to streamline executive and reporting.

• Exceptional written, verbal, and visual communication skills, with the ability to synthesize complex information and prepare executive-ready summaries, reports, and presentations.

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.

The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide complete administrative support to executives, ensuring strict confidentiality in all matters.
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• Anticipate executive needs and independently resolve scheduling conflicts, prioritize meetings, and determine appropriate responses for incoming matters.
• Manage email for designated leadership, including drafting replies for approval, providing scheduled email updates, and redistributing messages as needed.
• Coordinate and facilitate communication between executives, shareholders, internal departments, and external partners, using appropriate channels and levels of engagement.
• Reply to and guide phone calls, screening and directing inquiries professionally.
• Oversee calendar management for executives, scheduling and coordinating meetings and events.
• Plan and coordinate complex travel arrangements, including flights, transportation, hotels and maintaining airplane charter service statements.
• Schedule…