Facilities Specialist

Modula is the leading US manufacturer of vertical lift modules (VLM) and automated storage and retrieval systems. Modula US has Manufacturing plants in Dayton, OH and Lewiston, ME, and remote locations throughout the US. Our corporate global headquarters is in Italy with many locations around the globe. Modula’s goal is to be an exceptional workplace admired for growing and developing talented employees and leaders, building innovative products through the development of a highly skilled and engaged workforce.

• Passion
  - Proud of our work/Modula, love what you do, positive energy, go the extra mile, engaging
• Pursuit of Excellence
  - Continuous improvement, committed, attention to detail
• Accountability
  - Lead by example, follow through, integrity, create trust with team & customers.
• Agility
  - Flexible & adaptable, embrace change, ability to multi-task, sense of urgency.
• Teamwork
  - Proactive & effective communication, respect, humility, curious, open minded, diversity

The purpose of the Facilities Specialist is to manage the inspection and maintenance of facility grounds and non-production facility systems such as, but not limited to, mechanical, electrical, plumbing, and HVAC systems to ensure optimal operating results. The successful candidate will oversee the company’s facility operations, landscaping services, facilitate office moves, and manage janitorial duties, all while remaining in compliance with Modula standards as well as local, state, federal, and all governing regulations.

• Ensure consistent maintenance and repair methods for all building components. Perform daily, weekly, and monthly building inspections, as needed and where applicable, with a high attention to detail to identify necessary repairs
• Coordinate and oversee routine maintenance to include timely repairs in the areas of painting, carpentry, plumbing, food and beverage equipment, seating and all related building components
• Provide constant attention to all safety and security issues; ensure building emergency systems are operational through in-house inspections and vendor maintenance contracts, licenses, or similar
• Supervise, inspect, and provide direction and follow-up with janitorial/cleaning service provider, ensure compliance with contract and Modula cleaning standards
• Follow instructions on safe use of all chemicals/cleaning materials
• Increase the efficiency of the facility by providing cost saving ideas, new and innovative ways to provide more effective services
• Maintain spreadsheet of door/office keys and inventory of existing keys and distribute when necessary
• Provide written reports documenting facilities operations as may be assigned by manager
• Review vendor billing, purchase orders for processing and payment and assist with preparation of contracts with various vendors as may be assigned by manager
• Oversee vendor activities that include the scheduling of repair and maintenance needs as required; closely monitor progress to ensure quality of work
• Manage special projects, as may be assigned and with or without outside vendors, including furniture, vending and coffee equipment, plumbing, electrical, HVAC, cleaning services, waste management, pest control, construction, outside landscaping, and offsite record storage, etc.
• Perform other duties as assigned

Please note:

this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice. It is expected that this role will perform other duties as assigned.

This role is pivotal in supporting general facilities maintenance efforts. The individual in this position must have a high degree of integrity, resourcefulness, and professionalism in working with colleagues and clients. Relationship building, client service, and the ability to follow up in a timely manner are critical for success. The ideal candidate will have relative experience, excellent communication and time management skills, and…