School Secretary

Simpson County Schools requires that Clerical staff that do not hold the verifiable equivalent of an Associates Degree from an accredited institution (60 college hours) hold Kentucky Career Readiness Certification (KCRC). The Kentucky Career Readiness Certificate is a portable, evidence-based credential that certifies essential skills needed for workplace success. A Level 3 or higher Certificate is required for Clerical candidates.

The KCRC assessment is offered by the Adult Learning Center located at the Kentucky Community & Technical College. You may contact the Center by phoning  or  to schedule an appointment. Upon request, results will be forwarded to Simpson County Schools' Human Resources Dept.

NOTE:

Internal candidates whose training and experience have been validated by the District and the Hiring Manager may be exempt from the KCRC.

QUALIFICATIONS:

Any combination equivalent to high school diploma or G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law, and responsible and varied secretarial experience; possess the necessary literacy skills to fulfill the performance responsibilities of the job.

REPORTS TO:

Principal

PRIMARY JOB GOAL:

To efficiently and pleasantly oversee the smooth and effective operation of the school office so that the office's maximum positive impact on the education of the children of the school can be realized; to perform highly responsible secretarial duties and provide clerical support to the faculty and staff of the school for the successful implementation of the school's programs and services.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of school administrative office principles, procedures, practices, and equipment; knowledge of school/district organization, operations, policies, and objectives; excellence in business English, grammar, spelling, punctuation, and telephone techniques and etiquette; ability to communicate clearly and concisely, both orally and in writing; ability to maintain a pleasant attitude and to establish and maintain effective working relationships with others and work effectively under minimum supervision;

possess skills in various office equipment including copy machines, typewriters, computers, word processors, and peripheral equipment; proficient typing and keyboarding skills; ability to work under pressure to meet the demands of the job; ability to establish and maintain a variety of complex and confidential files and records; ability to work confidentially with discretion; possess organizational skills and skills in basic accounting for the purpose of maintaining basic financial and other ledgers.

PERFORMANCE RESPONSIBILITIES:

-Serves as secretary to the school by relieving the faculty and staff of routine clerical details.

-Assists in the management of the school office as directed by the Principal and reports to open the office each morning.

-Promotes harmony and good will with the public in a manner that merits their respect.

-Greets and receives all visitors courteously; determines their needs and either schedules appointments with them or escorts them to the proper person.

-Maintains an attractive and comfortable reception area.

-Insures that office desks, typewriters, machines, etc., are kept clean and properly maintained.

-Answers the telephone for the school and responds appropriately to requests for information; takes phone messages for faculty, staff, and students.

-Provides detailed and technical information concerning school policies, procedures, and established regulations.

-If applicable, keeps records of long distance telephone calls and incoming collect calls.

-Assists in the distribution of incoming mail; assists in the preparation of outgoing mail.

-Enrolls, or assists in enrolling, all new and incoming students and maintains an up-to-date alphabetized listing of all students enrolled in the school.

-Assists in the orientation of new and substitute employees.

-Assists in distributing books and related supplies; assists in maintaining the book storage area.

-If applicable, contacts, as needed, all substitutes, both certified and classified, of the need for a substitute.

-Orders…