Office Manager

Our client, a dynamic manufacturing company in Chicago' near NW suburbs, is looking for an Office Manager to join their team as they continue to grow. This full-time position involves overseeing the daily operations of an office and its various departments. Preferred skills include general office management, human resources, and payroll/accounting. This role will be a key cog in the day-to-day operations of the company and will work closely with company leadership.

• Supervising/Assisting with AP & AR duties:
• Purchase order support
• Overall department coverage when needed
• Conducting monthly check-in meetings to ensure all AP and AR functions are running efficiently
• Maintain office appearance and cleanliness
• Responsible for all office equipment (phones, computers, printers, etc.):
• Train employees how to use
• Troubleshoot minor issues
• Submit support tickets for complex issues
• Contract management and renewal
• Upgrades or replacements
• Manage office supplies from taking inventory to ordering to stocking
• Work closely with various vendors to execute company projects
• Plan, organize, and host office lunches, parties, and activities
• General Ledger Support
• Responsible for maintenance of accounting processes
• Responsible for monthly closing support
• General Ledger Reconciliation
• Act as liaison between company and outside auditors for document needs
• Assist auditors in the completion of the annual audit
• Direct communication with bank and/or lenders

• Bi-weekly payroll for full-time and temporary company employees
• Weekly payroll for outside temp agencies
• Maintain direct contact with outside HR resources
• Drafting or amending company policies for distribution
• Maintaining all employee records
• Personal Time Off for all employees
  
  Administering relevant paperwork to new employees
• W4 & I9 document control
• 401K information
• Terminations
• Pay changes
• Worker’s Compensation
• File all workers’ compensation claims and act as point of contact with assigned adjusters
• Complete yearly workers comp audit
• Health Insurance
• Act as point of contact for Health Insurance group regarding health and dental insurance
• Work closely with company insurance brokers for yearly compliance reporting
• Recruitment
• Post job ads on hiring sites as positions within the company become available
• Perform all screening processes
• Set-up, in some instances attend, online and in-person interviews for hiring managers

• Minimum of 3 years proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Proficiency in MS Office (Outlook, Teams, Excel, Word, and PowerPoint)
• ERP experience - preferred
• Experience in business manufacturing setting - preferred
• Hands-on experience with office machines and equipment (printers, phones, computers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Polished written and verbal communication skills