Administrative Specialist Senior

Overview

The Kentucky Education and Labor Cabinet advances education, workforce development, and economic opportunity across the Commonwealth. The Cabinet provides education and training programs, employment and reemployment services, and workforce support to help Kentuckians gain skills, find meaningful work, and connect with employers. It also partners with education providers, workforce boards, and employers to align training with labor market needs and oversees labor programs that promote fair and safe workplaces.

This position is in the Workplace Standards Legal Division, working as an Administrative Specialist Senior in the Office of Legal Services at the Education and Labor Cabinet. The position will be based in Franklin County.

The agency may authorize the selected applicant to telecommute on a hybrid schedule. The agency may terminate or modify the telecommuting arrangement at any time.

Take advantage of this opportunity to join our team and make a difference in Kentucky! We are seeking a reliable, self-motivated individual to serve in a full-time role for the employers and employees across the Commonwealth.

• Provide administrative support to Staff Attorneys by monitoring incoming mail, organizing incoming mail and other various pleadings. Maintains legal files. Organizes and closes files as required. E-files documents and logs documents into daily mail log and electronic database. Schedules Prehearing Conferences.
• Coordinates and maintains docket by reviewing new cases for litigation. Reviews cases for accuracy and clarity before submission; works with assigned attorney on the preparation and organization of litigation files. Organizes and prepares case information with supporting documentation and proves assistance to attorney(s) as needed.
• Monitors the open records request (ORR) inbox and serves as backup to the paralegal consultant on all ORR matters. This includes gathering and redacting responsive documents and preparing draft responses for attorneys.
• Orders office supplies, acts as back up to the other Administrative Specialist Sr and completes check processing when necessary. Responsible for communicating with the general public, answering inquiries and making referrals as necessary. Corresponds via phone or email as it relates to new or ongoing cases, and reports information to staff attorneys as necessary.

• Excellent communication, problem-solving and analytical skills.
• Day to day computer skills.
• Ability to work within a team as well as independently.
• Excel experience (pivot tables, creating formulas, and charts).
• Excellent interpersonal skills.
• Strong organizational skills
• Attention to detail
• Committed to meeting deadlines
• Ability to work volume and changing priorities.

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR

SKILLS:

Three years of professional, administrative, or business experience.

Substitute EDUCATION for

EXPERIENCE:

Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for

EDUCATION:

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Incumbents working in this job title primarily perform duties in an office setting.

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

An Equal Opportunity Employer M/F/D

The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. ELC will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at  or https://(Use the "Apply for this Job" box below)..

The position involves access to confidential and sensitive information. The successful candidate will be required to ensure safeguarding and security of all confidential and sensitive information and will be required to complete training, sign acknowledgements, follow all policies and adhere to all statutes and requirements pertaining to safeguarding and security of confidential and sensitive information while employed and after employment ends.

Final date to receive applications 2/14/2026 (7:00 PM EST). This position is with the Education and Labor Cabinet. An Equal Opportunity Employer M/F/D.