Administrative Assistant

Our Boston based retail client is looking for a Sr. Administrative Assistant with 5+ years' experience supporting high level Executives. This role is onsite 2 times a week.

The Administrative Assistant will support a VP and two AVPs for the Legal team.

This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.

• Provides diversified administrative support for the VP and 2 other AVPs
• Schedules and maintains multiple calendars of appointments and meetings
• Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature
• Involve appropriate Associates from other departments or divisions to resolve issues
• Organizes and maintains files and record keeping and matter management systems office layout
• Organizes meetings (Catering, Booking Rooms, Follow-up, etc.)
• Manages and administers various documents and spreadsheets
• Acts as Proxy for certain systems as needed
• Supports the mail rotation within the department, opening and scanning mail
• Supports meetings, trainings and conferences with prep and logistics needs
• Coordinates travel itineraries and process expenses
• Assists with other administrative support needs from the Legal Team and others, as needed.

• 8 plus years of administrative assistant experience
• Excellent interpersonal and communication skills (written and verbal)
• Demonstrated diligence, attention to-detail and follow-through skills
• Proficient with Microsoft Word, Excel, Outlook and Power Point
• Experience with legal, matter management and document management systems a plus